Administrative Assistant - Workforce Development

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
https://(Use the "Apply for this Job" box below)..aspx or call DARS at , or DBVI at .

Administrative Assistant, Workforce Development (Part‑time)

Workforce Development and Corporate Partnerships

Part‑time (wage), non‑benefited, 29 hours or less per week, on site

The Workforce Development Division at Piedmont Virginia Community College is seeking a highly organized, innovative, and collaborative individual for an administrative position. This role delivers administrative and office support to the Executive Director of Workforce and assists with the daily operations of the Workforce Development Division.

• Provide clerical and reception support to the division’s office, which may include receiving visitors by phone or in‑person and responding to basic inquiries, directing more complex questions to the appropriate persons within the division, maintaining the organization of the division office’s supplies and equipment, and taking minutes in meetings, among other tasks.
• Assist the Executive Director of Workforce with relevant tasks where necessary.
• Assist in coordinating appointments and meetings for division leadership by determining the availability of included parties to identify appropriate times for meetings, disseminating agendas for meetings, and assisting in managing the daily calendar of the Executive Director.
• Collect and store course syllabi, manage online room requests for Main Building, etc. at the request of workforce division staff. Also serves as the key operator for division copier and assists with orienting faculty to machine. Submit any building related maintenance requests to the Building and Grounds Department as necessary.
• Ensure course book/material orders are submitted for purchasing by due dates. Obtain desk copies/publisher site access for faculty.
• Collaborate with executive director, director, and program managers in preparation of course schedules and accurately enter course schedules into the student information system (SIS).
• Ensure program webpages are accurate and up to date. Post Workforce division announcements on the PVCC systems to be broadcast throughout the college. Manages bulletin boards and the division newsletter. In addition, also posts faculty awards and achievements on the internal PVCC eNews publication.
• Order supplies and equipment for division office needed via the Ariba electronic ordering system (eVa).
• Comply with the rules and regulations of the State Procurement Manual and the college purchasing office.
• Works with workforce leadership to assist with issues concerning all instructional programs.
• Serve as division liaison with college IT for the student information system (SIS), webpage and to Building and Grounds for building maintenance issues.
• Coordinate and provide office staffing/coverage, including working consistently, 29 hours a week within the range of Monday‑Thursday, 8am‑7pm, Friday 8am‑5pm.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Proficient keyboarding and data entry skills with a high level of accuracy.
• Working knowledge of word processing, spreadsheet, and related office software used to create and format professional documents.
• Experience operating standard office equipment, including copiers and duplicating machines.
• Strong organizational skills, including the ability to maintain records, track assignments,…