Office Specialist - Administrative Assistant

The State Board of Nursing protects the health, safety and welfare of Maine citizens through the licensing and regulation of advanced practice registered nurses (APRN), registered professional nurses (RN) and licensed practical nurses (LPN). The Board is looking for a motivated, detail-oriented candidate to help fulfill its mission by providing office and administrative support.

The Maine Department of Professional and Financial Regulation State Board of Nursing (“Board”) seeks an Office Specialist I.

Job Class Code: 6546
Grade: 16/Administrative Services
Salary: $19.60-$28.25/Hour

Location:

Augusta
Opening Date:
October 7, 2026
Closing Date:
October 22, 2026

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

• Oversee agency record retention program
• Post to, amend, and/or update web pages using established content and knowledge of modern office software
• Determine and requisition inventory/supplies
• Prepare Board meeting minutes
• Assists with Freedom of Access Act request
• Input data into the automated licensing management system and review information from electronic information systems
• Make recommendations for operational improvements, research, compile and analyze complex information to draw conclusions and/or make recommendations
• Other duties as determined by the Executive Director

• Applicable agency laws, rules, regulations, policies and procedure
• Ability to analyze problems, reach logical conclusions and make sound decisions
• Ability to oversee and maintain inventory/supplies
• Office related software, including Word, Excel, Access, and ALMS
• Website management and updates
• Effective communication with staff, licensees and the public at large
• Writing clearly and effectively
• Attention to detail

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and
2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of:
Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"— as they provide essential services to Mainers every day.

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit…