Administrative Specialist; Administrative Manager

Applicants must include in their online resume the following information:
1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and
2)

Education:

school name, degree type, and major.

Position Information

Posting Number

Posting Number S05985P

Position Title

Position Title Administrative Specialist (Administrative Manager)

Department

Location

Location Arlington

Job Family

Job Family Executive/Administration

Position Status

Position Status Full-time

Work Hours

Work Hours Standard

Work Schedule

Monday – Friday; 8:00am-5:00pm.

• Available 24 hours/7 days a week for communications regarding utility outages.

Open to

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience.

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off.

Job Summary

Administrative Manager reporting to the Assistant Vice President ( AVP ) for Facilities Management and Campus Operations, the primary responsibilities include managing special projects, managing daily internal operations (e.g., facilities policy review, unplanned emergencies), building and managing relationships with internal and external constituents, providing communication support, and assisting the AVP with a multitude of complex administrative tasks. This role serves as the principal aide responsible for several reporting requirements to UT System and Texas Higher Education Coordinating Board ( THECB );

examples include Library Equipment Repair and Rehabilitation ( LERR ) funding and Capital Construction Assistance Project ( CCAP ) requests for Capital Projects.

Essential Duties and Responsibilities

• Prepares and maintains sensitive project plans, budgets, and requirements often with deadline pressure as directed by the AVP’s vision.
• Tracks progress, solves problems, and provides regular updates to the AVP .
• Conducts comparative analysis of projects/special funding needs with aspirational peers.
• Research facilities data and matrix through Association of Physical Plant Administrators ( APPA ), as continued support for TIER I research goals and projects.
• Relieves AVP of administrative detail and projects including LERR , CCAP , grant funding, federal funding and capital projects.
• Responsible for maintaining reports for UT System and THECB and tracking changes and requirements.
• Operates at the highest level of confidentiality regarding personnel and financial matters, and skillfully manages unique situations with discretion.
• Acts as a liaison between the AVP and other University executives and offices with tact, courtesy, and confidentiality.
• Acts as a communications specialist, preparing a wide variety of correspondence for the AVP to present to the University President, Vice President Administration & Economic Development, and external audiences; ensures appropriate handling of sensitive materials and information.
• Primary point of contact for communications regarding utility outages with support from AVP and Directors.
• Maintains the AVP’s complex and extremely active calendar and logistical needs, exercising considerable discretion and judgment as to priorities and effective use of the AVP’s time.
• Confirms all meetings; gathers relevant data, statistics, meeting materials, and other pertinent information.
• Coordinates information flow; reviews, responds, and…