Legal Secretary

Purpose
Be the first point of contact for the Commonwealth Attorney’s office, performing receptionist, secretarial and administrative duties

Essential Functions

• Answer phone and forward calls/take messages
• Assist visitors at the window
• Daily collection/distribution of mail
• Daily courthouse runs to drop-off and collect documents; sort and distribute to necessary recipients.
• Maintain Law Enforcement avoid date database
• Copy, fax and distribute materials as requested
• Receive and distribute all faxes and discovery requests to appropriate recipients
• Perform other secretarial duties such as preparing first call cases for court, requesting jury lists and maintaining prior conviction database

Skills, Abilities & Other Requirements

• Knowledge of legal terminology
• Ability to maintain confidentiality
• Ability to maintain moderately complex legal records
• Ability to use various office equipment and computer software
• Excellent typing and computer skills; ability to maintain a high standard of accuracy when performing duties
• Plan and organize daily work, and establish priorities for the completion of tasks, and avoids duplication of effort.

Experience and education equivalent to a high school diploma with 1-2 years of experience performing clerical work in a law office or legal environment.

Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation. Must be able to communicate orally, and perceive and discriminate colors or shades of color. Essential functions are regularly performed without exposure to adverse environmental conditions.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.