Contract Specialist
Listed on 2026-10-11
-
Construction
Estimator, Quantity Surveyor
Applicants must include in their online resume the following information:
1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and
2)
Education:
school name, degree type, and major.
Position Information
Posting Number
Posting Number S06243P
Position Title
Position Title Contract Specialist
Department
Location
Location Arlington
Job Family
Job Family Facilities/Construction
Position Status
Position Status Full-time
Work Hours
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
- Minimum travel and occasional longer work hours.
Open to
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://(Use the "Apply for this Job" box below).-benefits To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
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Job Summary
The Contract Specialist assists in the preparation and management of contractual agreements, in accordance with current State and University laws, rules, and regulations, for campus construction projects. Handle solicitation process including reviewing specifications, develop and issue construction solicitations such as Request for Proposal ( RFP ), Request for Qualifications ( RFQ ) and request for bids, conduct pre-bid meetings and bid openings, bid evaluation, contract negotiations, contract preparation and award.
Manage awarded contracts including reviewing insurance, bonds, and quotes and issuing task orders and change orders for multiple types of contracts including Job Order Contracts, Architect/Engineer contracts, and construction project contracts. Expediently and accurately review and process invoices for payment, and consistently track contract amounts and invoice payments on accounting spreadsheets.
Essential Duties and Responsibilities
- Provide contract administration to include issuing task orders for JOC and Architect/Engineer contracts, obtaining and reviewing required insurance and bond forms, preparing and maintaining of project checklists, encumbrances, notices to proceed, change orders, and other documents.
- Keep accurate files of all documents.
- Process payment vouchers, project encumbrances, and new vendor setup wiin UT Share.
- Consistently track contract amounts and invoice payments on accounting spreadsheets.
- Assist in the creation and execution of complex construction service contract agreements, to include mathematical equations, specialized tables, and complex contract language, between Facilities Management and construction contractors and professional service providers. Conduct technical reviews of contracts and documents.
- Develop, prepare, and issue construction solicitations such as Request for Proposal ( RFP ), Request for Qualifications ( RFQ ), and request for bids in compliance with State regulations.
- Coordinate pre-bid meetings and bid openings, bid evaluation, and contract negotiations.
- Interact with staff, clients, and contractors. Including coordinating and attending project meetings, preparing meeting agendas and sign-in sheets, and taking and typing meeting minutes.
- Act as compliance officer and Historical Underutilized Business ( HUB ) Coordinator.
- Provide the University HUB department with submitted HUB…
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