Accounting and Finance Coordinator

Accounting and Finance Coordinator

Skills

USA – Office of Administration and Finance

Base Pay Range

$47,466.00/yr - $59,386.00/yr

Summary

This position will serve as the primary point of contact for finance-related inquiries and operations. It is responsible for managing vendor accounts, processing payments, creating and distributing invoices, maintaining internal accounting records, and supporting staff with onboarding and finance system usage. The ideal candidate is detail-oriented, highly organized, and proficient in accounting software and financial processes.

Minimum Education, License, and Experience Requirements

A high school diploma is required, with an associate or bachelor’s degree in accounting, finance, or a related field preferred. The candidate should have 2–5 years of relevant accounting or bookkeeping experience, with knowledge of accounts receivable processes and invoice management. Proficiency in Microsoft Excel, Outlook, and Smartsheet is required, and experience with Financial Edge is a plus. Strong organizational skills, attention to detail, and the ability to multitask are essential, along with excellent communication and customer service skills.

Essential Functions of the Job

• Serve as the point of contact for Finance, providing guidance and support to staff regarding accounting platforms and financial processes.
• Maintain and manage vendor accounts, including rental car accounts, online vendors, and payment setups.
• Create and send invoices to vendors or internal departments, as needed.
• Post payments accurately in Financial Edge, including checks, credit cards, ACH, and e-checks as received through multiple payment platforms.
• Post fees in Financial Edge that are related to banking, credit card, and auto-debits posted to bank account.
• Process staff requests related to credit card increases and other financial needs.
• Send welcome emails to new staff members introducing them to accounting platforms and procedures.
• Maintain workflows and employee profiles within the accounting systems.
• Generate monthly statements for company VISA, monitor deadlines for employee submissions.
• Process new vendor applications and input new and updated vendors into Financial Edge, ensuring accuracy of W-9 and banking information.
• Reconcile accounts and maintain accurate records of all transactions.
• Generate financial, account, and project reports as needed by finance and other departments.
• Assist with the annual audit process, including preparation of necessary documentation, responding to auditor inquiries, and ensuring compliance with audit standards.
• Collaborate with other departments to resolve payment or invoice discrepancies.
• Complete required Blackbaud University training courses annually, including those related to accounting, to maintain and enhance knowledge of Financial Edge and related systems.
• Create and maintain job-specific manuals to perform daily duties.

Other Job Duties

• Assist with department workload as needed and other departmental projects upon request.
• Required to attend the annual National Leadership and Skills Conference (NLSC).
• Fulfill other responsibilities as assigned by the Executive Director and Director of Administration & Finance.

Immediate Supervisor

Director of Administration and Finance

Supervisory Authority

This position does not have any supervisory authority.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Accounting/Auditing and Finance

Industry

Primary and Secondary Education

Location

Arlington, VA