HR Transactions Specialist

Job Description

Human Resources Transactions Specialist maintains employee records within the university human resources system for employees.

• Processing complex personnel actions accurately and within established timelines (including pay calculations)
• Working effectively with a broad range of employee classifications within a diverse employee population
• Ensuring compliance with policy, procedure, applicable state and federal laws and regulations
• Maintaining records and compiling statistical data for effective reporting and tracking
• Analyzing complex information to identify and solve problems
• Conducting audits and reviews of transactions and data to monitor, report and resolve any potential compliance issues
• Ongoing evaluation of procedures as well as recommending operational business improvements
• Maintaining the highest level of confidentiality

• Bachelor's degree in human resources, accounting, management or related field or equivalent level of related training and/or experience
• Working knowledge of human resources regulations and practices with the ability to interpret, apply and provide guidance to a diverse group of constituents
• Experience utilizing various computer software applications such as MS Office / Google Docs, and relational databases
• Experience working with confidential information
• Must be able to manage priorities resulting in successful outcomes within set deadlines
• Excellent interpersonal and communication skills
• Ability to process transactions efficiently, accurately and develop effective solutions to ensure accuracy in a fast‑paced, high volume environment within established deadlines
• Effective oral and written communication skills and high level analytical abilities

• Significant experience processing human resources and/or payroll transactions
• Experience interpreting human resource payroll policies and procedures within a university or public setting
• Experience utilizing Banner or similar database
• Evaluation of position descriptions (including FLSA classification)
• Knowledge of employment eligibility requirements

Pay Band: 4
Salary Information:
Commensurate with experience up to $52,000
Hours per week: 40
Review Date:
January 5, 2026

This position may be prominently onsite during the training/onboarding period then may be eligible for a hybrid work arrangement of 3 days on site, 2 days remote.
The successful candidate will be required to have a criminal conviction check.

Overtime Status:
Non‑Exempt:
Eligible for overtime
Appointment Type:
Regular

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands‑on, transdisciplinary approach to preparing scholars to be leaders and problem‑solvers. A comprehensive land‑grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender…