AR & Collections Specialist

Job Details

• Level
  :
  Experienced
• Job Location
  :
  Visalia Office - Visalia, CA 93291
• Position Type
  :
  Full Time
• Salary Range
  : $25.72 - $31.25 Hourly
• Travel Percentage
  :
  None
• Job Shift
  :
  Day

General:

• Team and individual contributor for day-to-day, monthly, quarterly, and year-end operations of Accounts Receivable (“A/R”)
• Provides support and back-up to Accounts Payable tasks. As needed
• Aids in cash management reporting
• Assists in monthly close activities as directed by the CFO
• Performs general accounts analysis and reconciliations for A/R
• Assists in the preparation of financial reports
• Prepares reports and documentation in support of internal and external audits
• Support of internal and external customer inquiries
• Coordinate project-specific systems connected with A/R work
• Compile statistical and financial accounting reports and tables
• Perform filing and general administrative tasks within the department
• Assist in the formulation, analysis, and execution of new Cal Com Energy accounting procedures and processes
• Create, organize, and maintain all customer files.
• Perform other tasks and projects as assigned by CFO

Accounts Receivable:

• Process customer invoices and milestone payments
• Process and post all received payments from customers per Cal Com processes
• Reconcile customer accounts to ensure correct payment application
• Provide preliminary customer lien waivers (PLNs)
• Coordinate obtaining and documenting Certificates of Insurance (COIs)
• Monitor customer accounts for overdue payments
• Contact customers (by phone and email) to follow up on past-due payments
• Maintain accurate and up-to-date customer and accounts receivable records
• Prepare and submit regular reports, such as AR aging reports, to management
• Document all collection activities and client communications thoroughly
• Respond to customer inquiries regarding billing, payments and account issues
• Investigate and resolve discrepancies, billing errors and payment disputes, working with other Cal Com team members to resolve client issues
• Foster positive relationships with customers, even while management collections
• Communicate with internal teams regarding past due accounts and account holds

Required:

• 5-7 years work experience in an A/R Specialist capacity, Bachelor’s degree preferred
• ERP Accounting system experience required
• Strong MS Office skills – MUST be intermediate in MS Excel
• Excellent written/oral communication skills
• Strong analytical and problem-solving skills
• Ability to work independently, as well as with a team, to prioritize tasks
• Strong organizational skills
• Ability to work under pressure and meet deadlines accurately and consistently in a fast-paced and dynamic work environment
• Ability to maintain the highest level of integrity and confidentiality

Preferred:

• Construction or solar industry experience
• Stable work history
• Acumatica experience