Supervising Office Assistant

If interested in employment for this position for current or future vacancies within these departments.

• Plan, organize, assign, coordinate and supervise the work of a group of clerical employees engaged in a wide variety of general clerical work.
• Perform difficult clerical tasks involving the preparation of statistical reports, composing memos and letters, and responding to requests regarding County rules and ordinances interpretations.
• Review and check the work of subordinates for accuracy and completeness.
• Coordinate activities of and maintain even workflow in a clerical unit.
• Review office procedures, recommend and implement change to improve efficiency and services.

Essential job duties may be assigned that are not listed above but are relative to this job classification.

(Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

• Equivalent to completion of the twelfth (12th) grade supplemented with specialized business, secretarial, word processing or supervisory courses.

• Three (3) years of complex and technical staff support experience including at least one year in a lead worker capacity. Work experience must demonstrate a high level of automation ability and independent decision making.

• Functions and procedures of a modern office environment.
• Theory, capabilities, limitations, and operations of office automation and related equipment.
• Record keeping methods.
• Office techniques sufficient to train subordinates.

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
• Proofread subordinates’ work for errors in typing, grammar and spelling.
• Write clearly, accurately and concisely to convey ideas in reports, letters and memoranda.

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://student aid.gov/manage-loans/forgiveness-cancellation/public-service

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