Admissions and Records Specialist

Admissions and Records Specialist

Salary: $56,742.00 - $76,045.00 Annually

Job Type: Classified - Full-time

Job Number: 7058-c-12/25

Closing: 12/22/2025 11:59 PM Pacific

Location: Visalia, CA

Department: Admissions & Records

Under the direction of the Director of Admissions and Records, the Admissions and Records Specialist will perform a variety of technical and responsible duties related to student admissions and permanent records; oversee the admissions process for new and returning students; review and evaluate student transcripts to assure general education and graduation requirements are met; set up and implement student records maintenance system;

process and approve over‑ride requests; process student transcripts.

This position is assigned to the Visalia Campus and is a Full‑Time 12‑month position.

Monday - Thursday, 8:00 a.m.

- 5:00 p.m.

Fridays, 7:45 a.m.

- 4:45 p.m.

Initial placement is $56,742.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

• Performs a variety of technical duties involving student registration, admission, evaluation of records, maintenance and research.
• Compiles and maintains reports on various registration, admission, and record related topics.
• Process official transcripts; respond to requests for official records; interpret College of the Sequoias transcripts; explain evaluation process as necessary.
• Coordinate and direct the workflow through a specific service unit such as admissions, registration and records.
• Review and interpret course catalogs and transcripts from other colleges and universities; maintain, code and update complex student academic transcripts; interpret, classify and code data.
• Determines residency information and official review and evaluation; respond to residency reclassification petitions, appeals and California non‑resident tuition exemption requests.
• Facilitation of student petition information and reviewer; monitors and follows up regarding incomplete petitions; and processes all petitions as approved by the reviewer.
• Oversee the management, security and storage of student records and test scores; assist with the preparation, scanning and/or document imagining of applications and other student records.
• Create permanent data processing files for students and input data.
• Coordination of admission and records services with campus partners such as Dual Enrollment, EOPS, AAC, and all Special Programs.
• Examine files and records to determine reasons for errors in registration; process corrections to permanent records.
• Create, maintain and distribute student enrollment verifications as well as report student verifications using the National Clearinghouse database.
• Provides technical information and assistance to students and employees including investigating and responding to complex inquiries regarding policies, procedures, regulations, methods, and techniques.
• Provide information and assistance to students.
• Evaluate, verify and determine application accuracy. This may include research in validity of students identity as it relates to applications.
• Oversee the maintenance of records such as applications, high school and college transcripts, ACT or SAT scores and related information.
• Compose and/or prepare letters independently or from oral instructions regarding progress and academic probation, reminder postcards; other Admissions and Records correspondence needs; operate a computer terminal to prepare and maintain complex student records data; classify and code data to be entered.
• Answer and resolve questions concerning programs and policies related to the area of specialization.
• May serve as a lead worker by assigning, directing, monitoring and reviewing…