Accounting Clerk

Job Description Description

The Accounting Clerk is responsible for processing vendor invoices, reconciling vendor statements, retrieving and sharing vendor invoices to the team, and preparing non-operating invoices. This role plays a critical part in maintaining financial accuracy and supporting the overall efficiency of the Accounting department.

• Review and verify vendor invoices and check requests
• Download vendor invoices from their web portals
• Enter and upload invoices into the D365 system, especially for inventory and freight/duty invoices
• Sort, code, and process the 3-way matching (PO, Receipt, Invoice) in the D365 system
• Coordinate with the Purchasing department to resolve invoice discrepancies and issues
• Prepare data for the check and electronic payments
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Maintain vendor files and communicate with vendors as needed
• Retrieve vendor invoices related to balance sheet accounts such as fixed asset clearing account and prepaid expense account, and share them with the team
• Support AP accountants when they are not available

• Retrieve the inter-company bill-back forms, and check with the submitter if needed to collect any information needed for issuing non-trade invoices
• Prepare and send the non-trade invoices for IDEC group companies based on the bill-back form, and respond to requests or questions from them
• Prepare and send the non-trade invoices for companies outside the IDEC group such as our building’s tenants, and response to requests or questions from them
• Support senior accountant for tasks related to general accounting. (fixed asset, monthly closing, account reconciliation etc.)

• High school diploma or equivalent; associate degree in accounting or related field preferred
• 1–3 years of accounts payable or general accounting experience
• Proficiency in Microsoft Office Suite, especially Excel
• Experience with ERP or accounting software (e.g., MS D365, MS Navision, MS Dynamics, SAP, Oracle, Quick Books)
• Strong attention to detail and organizational skills
• Ability to meet deadlines and work independently
• Excellent communication and interpersonal skills

• Knowledge of basic accounting principles
• Experience in a high-volume, fast-paced environment