Sr. Administrative Assistant

A brief overview

A Sr. Administrative Assistant offers essential support to individuals, teams, departments, or groups within the organization. They gather, review, and analyze data, create reports, charts, budgets, and other presentation materials using Microsoft tools like Word and Excel, or specialized software. They regularly assist in the management of both the Team Member and Customer Experience, and other tactical activities for the site.

What you will do

• Manage customer experience by greeting customers and vendors and directing them to sign in upon arrival.
• Contact site management immediately upon arrival of inspection agencies
• Write meeting agendas and minutes
• Issue badges to new hires, team members, and contractors following developed processes
• Support the New Hire Experience (taking photos, paperwork, etc.)
• Send birthday & anniversary cards.
• Use SAP for processing all purchase orders (POs)
• Monitor leadership calendars
• Manage internal and external mailings
• Manage / order supplies for the site including items for conference rooms
• Maintain snacks and drinks for Customer and Team Member Experience
• Prepare and post information to Bachnet and vision boards
• Organize vendors for events, order lunches for customer visits, new hires, and on-site meetings
• Set up service requests for admin teams or main office building areas

Qualifications

• High school diploma or equivalent
• Requires 5-7 years of related experience supporting multiple functions within an organization.
• Excellent written/oral communication skills
• Strong negotiating skills, advising management, planning skills and the ability to represent the company.
• Ability to work with diverse cultures and teams, teamwork
• Strong organizational and multitasking abilities.
• Excellent attention to detail and organizational skills
• Excellent customer service skills
• Ability to handle sensitive and confidential situations.
• Ability to work both independently and within a team environment
• Basic knowledge of Microsoft Excel, PowerPoint, and Word
• Detail oriented with the ability to troubleshoot and resolve problems

Base Hourly Range: $35.14 - $48.32

Placement of new hires in these wage ranges is based on several factors including education, skill sets, experience, and training.

Total Rewards

We offer all Team Members a total rewards package including competitive pay, annual performance bonus, a generous benefit package with comprehensive Medical/Dental/Vision coverage, 401(k) plan with employer contribution, and paid vacation, personal and sick days.

Corporate Social Responsibility

Bachem takes responsibility for future generations by a careful handling of resources and avoiding environmental risks. We continually improve our ecological performance and develop and implement new approaches for enhancing employees’ environmental awareness. Eco Vadis has awarded Bachem Gold Medal status in their assessment of Bachem.

Bachem Americas is an Equal Opportunity Employer

As an equal opportunity employer, we celebrate the diversity of our team and are committed to building an inclusive workplace where individuals are hired and advanced based on merit, skills, and qualifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status.