Export Specialist

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Full Time Clerical Vista - California, Vista, CA, US

30+ days ago Requisition

JOB SUMMARY: Under close supervision, select, execute, and track to completion the best (lowest cost meeting schedule requirements) transportation method from approved suppliers for the GSA Export shipments for our client and in collaboration with our strategic MLC collaborator. This role exists to select, execute, and track to completion the best (lowest cost meeting schedule requirements) transportation method from approved suppliers for the GSA Export shipments for our client and in collaboration with our strategic MLC collaborator.

This position responds to transportation requests within required response times, uses Cargo Wise and government specified booking systems for transportation scheduling, and monitors, documents, and reports shipment status. This position supports performance measurement activities. This position invoices completed shipments each week using Cargo Wise. The Booking Agent works with the shippers to ensure that all the necessary documentation for hazardous or dangerous goods transportation is provided in advance of shipments arriving on site.

The Booking Agent determines if a Transportation Control Number (TCN) exists for a shipment, and if not, creates the TCN for the shipment. The Booking Agent monitors the booking queue and prioritizes bookings on a first in, first booked basis unless otherwise requested by the client in writing. Booking requests may come from the government agency, vendors, or the MLC collaborators warehouse staff.

The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

REPRESENTATIVE DUTIES

• Must produce a minimum of 100 shipments per day. Each shipment takes approximately 2 minutes to complete.
• Monitors the booking request queue
• Determines if TCN is assigned to a shipment, and assigns TCN if needed
• Registers requested shipments in company’s supply chain software (Cargo Wise)
• Routes, estimates cost, implements transportation orders, and tracks shipments
• Updates in-process shipment status in company’s supply chain software twice per day
• Obtains and archives proof of delivery records
• Proactively communicates and reports shipment status
• Prepares customer invoices for shipments in company’s supply chain software
• Validates transportation vendor invoices for services provided and costs
• Calls Client’s vendors to confirm ship ready dates
• Maintains positive Client and MLC relationships
• Answers phones and fields questions, as needed
• Working as a team to ensure all members have the same knowledge of hazardous training, and shipment booking skills.
• Other duties as assigned

KNOWLEDGE and SKILLS

• Experience in dangerous goods and HAZMAT regulations for shipping, storing, and handing is preferred
• Expertise in Cargo Wise is essential
• Experience in UPS Click and Ship, Electronic Transportation Acquisition (ETA), the Freight Acquisition Shipping Tool (FAST), US TRANSCOM’s Next Generation Delivery Service contracts, FACTS system to prepare/receive the Transportation and Control Movement Document (TCMD) and Military Shipping Label, and TRANSCOM’s Integrated Booking System (IBS).
• Knowledge of a variety of computer software applications, especially Cargo Wise, Excel, Word, Outlook, PowerPoint and Access software and relevant…