Graduate Medical Education Coordinator, Psychiatry

Graduate Medical Education Coordinator, Psychiatry, Full Time

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Monday through Friday, 8:00am - 4:30pm. Onsite 2-3 days per week.

Flexibility required:
Early mornings or evenings may be needed to accommodate physician schedules.

Travel required:

for conference attendance. No weekend unless attending a conference.

Virtua recognized federal holidays are non-workdays and are deducted from PTO.

The Graduate Medical Education (GME) Coordinator supports multiple functions of the GME training programs and serves as the liaison for the external entities by assisting with day-to-day management of the GME department. The role requires initiative, resourcefulness, and problem‑solving skills applying detailed knowledge of responsibilities, functions, and underlying management structure of the GME office. This role provides specialized service requiring an understanding of relevant practices, theories, policies, procedures, principles, and compliance oversight.

Residency Training Programs: Provide support to the Program Directors, Residents, and support staff with day‑to‑day operations of the Residency Training Programs. Maintain all accreditation statuses by adhering to accreditation guidelines for multiple residency training programs. Assist with interview, orientation, and graduating requirements for the residents as mandated by the Accrediting bodies, State Board, and Program. Plan strategic initiatives related to program evaluations, duty hours, and didactics.

Develop, organize, maintain, and retrieve information/permanent records, such as verifications of training from multidisciplinary filing systems and databases. Manage and oversee the logistics for all educational activities and experiences. Assist with annual budget forecast to be fiscally responsible for residency‑specific budgets while maintaining and monitoring expenses of residents, faculty, program directors and staff. Provide support and guidance for effective implementation of program initiatives and innovations.

Maintain, update, query, and provide analytical data regarding the resident applicant process. Participate in the residency interview process and coordinate student rotational experiences within the training programs. Maintain residency websites. Assist with other residency programs and duties as needed or required.

Graduate Medical

Education:

Assist and provide necessary support to the GME Manager and Director on day‑to‑day operations of the GME department. Provide education, training and mentoring on the complexities of the GME training programs. Assist and participate with accreditation site visits for residencies, institution and outside rotator programs, including the annual Institutional Program Review. Provide and authorized specialized review of internal and external rotational credentialing processes, using HR and Medical Affairs database, ensuring standards of the institution are met.

Create and maintain policy manuals for training programs dictated by program‑specific accreditation and medical board regulations. Maintain current affiliation and program letter of agreements for internal and external medical training programs. Participate on the GMEC and other residency/hospital related committees. Follow accreditation guidelines for documenting committee meeting discussions and activities. Perform Accounts Payable and Receivable duties. Proctor in‑training examinations. Provide support with program‑specific residency training team building activities.

Collaborate with interdisciplinary departments within and outside the health system by providing information when needed for auditing purposes, including Medicare. Update and maintain all GME‑specific databases and webpages. Provide oversight to the GME program budget, including educational dollars, CME funding, and operational funding. Manage the budget effectively and adhere to institutional policies regarding travel and business expenses. Cross‑train in all programs and other departmental responsibilities.

Attend workshops and national conferences within or outside of state. Provide support in other duties as assigned.

• Required Experience: Three years or more of demonstrated experience in administrative/office management and support preferably in an academic setting.
• Exceptional organizational, professional, and interpersonal skills.
• Computer proficiency, including skills in MS Office, online data analysis and management.
• Must be a self‑starter exhibiting a high degree of professionalism and the ability to work independently.
• Excellent written and verbal communication skills.

Associate’s degree preferred or a combination of education and experience.

• Mid‑Senior level

• Full‑time

• Education and Training
• Hospitals and Health Care