Accounts Payable Manager Job Waco area,Texas USA,Accounting

Manage the full accounts payable cycle, including invoice receipt, verification, coding, approval, processing, and payment.
Supervise, train, and develop AP staff; establish priorities and expectations for accuracy, productivity, and responsiveness.
Ensure invoices are assigned to the appropriate company, branch, job, cost code, and general ledger account.
Verify invoices against purchase orders, receiving records, subcontract agreements, and supporting documentation, as applicable.
Coordinate with Purchasing, Project Managers, and branch personnel to resolve discrepancies and obtain timely approvals.
Review proposed payment runs and coordinate payment timing with accounting leadership based on vendor terms, due dates, and cash requirements.
Oversee vendor onboarding and maintenance, including W-9 collection and independent verification of banking changes.
Maintain appropriate separation of responsibilities for vendor setup, invoice processing, payment approval, and payment release.
Monitor AP aging, reconcile vendor statements, resolve outstanding credits and disputed balances, and prevent duplicate payments.
Coordinate with responsible departments to confirm required subcontractor documentation, lien waivers, and retainage conditions before payment, as applicable.
Support month-end and year-end close through timely invoice processing, cutoff review, accrual identification, and AP reconciliations.
Support annual 1099 reporting, applicable sales and use tax review, and audit documentation requests.
Maintain accurate information in Vista and related AP systems, identifying and resolving discrepancies.
Maintain documented procedures and cross-training to support consistent processing and department coverage.
Track outstanding invoices and approval delays, escalating unresolved items when necessary.
Identify recurring process gaps and implement improvements to workflows, system utilization, and reporting.
Perform other related duties as assigned.
Five or more years of progressive accounts payable experience, including at least two years supervising or leading an AP team.
Commercial or industrial construction experience preferred.
Associate or Bachelor's degree in Accounting, Finance, Business Administration preferred.
Familiarity with job cost accounting, purchase orders, subcontractor payments, and retainage.
Experience with construction accounting systems preferred;
Vista/Viewpoint experience is a plus.
Proficiency with Microsoft Office, particularly Excel.
Strong understanding of AP procedures, reconciliations, accruals, and internal controls.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet payment and accounting deadlines.
Strong written and verbal communication skills.
Ability to coach employees, establish accountability, and collaborate across departments.
Sound judgment and discretion when handling confidential financial and banking information.
Self-motivated with a strong sense of ownership and follow-through.