Executive Administrative Assistant Job Waco area,Texas USA,Administrative/Clerical

Reports to:

CEO

Hourly Pay Rate: DOE

PTO / Benefits:
Eligible

FLSA Classification/ Position Status:
Non-Exempt / Full-Time / At-Will

Organization Overview

United Way of Waco-McLennan County has focused on strengthening our community and creating opportunity for every resident through inspired and informed philanthropy and partnerships to address our greatest challenges. We fight for the health, education, financial stability, and safety net services of every person in McLennan County.

Summary/Objective

The Executive Administrative Assistant at United Way of Waco McLennan County plays a crucial role in providing comprehensive support to the executive team. This position involves managing administrative functions, coordinating meetings and events, and facilitating communication to ensure the organization runs smoothly and effectively.

Required Education, Licenses, Certifications, and Experience

High School Diploma/ GED

College degree in nonprofit management, organizational systems, business, accounting, or a related field with strong organizational skills & attention to detail. (Preferred)

+3 years relevant experience as office manager, administrative assistant or other related position

Valid Texas Driver’s License

Valid personal auto liability insurance

Work authorization/security clearance required:
Must be eligible to work in the United States

Knowledge, Skills, and Abilities

Demonstrates exceptional organizational abilities to manage tasks and priorities effectively

Possesses strong problem‑solving skills to address challenges proactively

Proficient in verbal and written communication in both English and Spanish

Familiar with the Waco/McLennan County community to enhance stakeholder engagement

Ability to maintain a high level of professionalism in all interactions

Ability to learn quickly and implement processes and procedures efficiently

Exhibits advanced computer skills, including proficiency in Microsoft Office

Ability to deliver outstanding customer service to all

Strong attention to detail in all aspects of work

Capable of multitasking and managing various responsibilities simultaneously

Commits to consistent attendance and punctuality

Effectively follows and interprets verbal and written instructions

Demonstrates expertise in planning and coordinating events

Knowledgeable in upholding and enforcing company policies and procedures

Major Duties and Responsibilities

Provides essential support to the CEO and Management Team to facilitate the successful implementation and coordination of programs and processes within the community and among partner organizations.

Schedules and coordinates meetings, events, and training sessions for the board, various committees, and partners.

Takes meeting notes and prepares formal minutes for committee and board meetings.

Creates and maintains an effective and accurate record‑keeping system.

Oversees and assists in managing all community communications, including newsletters, social media accounts, website updates and maintenance, marketing materials, press releases and earned media, and mass email campaigns.

Manages and provides technical support for the client relationship management (CRM) database.

Maintains essential data, records, and files relevant to the position and the organization.

Supports data collection and analysis processes to inform decision‑making.

Assists with the general functions and operations of United Way of Waco-McLennan County.

Responds to public inquiries in a professional manner.

Collaborates with the CEO to manage their calendar and ensure the organization’s objectives are met efficiently across all areas.

Performs other duties as assigned and as needed to help drive our vision, fulfill our mission, and abide by our organization’s values.

* Other Duties as Assigned:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice, and the team member may be asked to perform other duties as assigned.

Physical and Mental Requirements and Abilities

The role of an Executive…


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