Office Manager

Office Manager

As an Office Manager, you will provide essential leadership and operational oversight for the day-to-day administrative functions of our office. You will manage clerical and support staff, streamline processes, ensure efficient office operations, and serve as a key partner to leadership in creating a professional, organized, and productive work environment. This role is ideal for a detail-oriented, proactive leader who thrives in a fast-paced setting and is passionate about supporting team success through strong organization, process improvement, and excellent service.

Duties and Responsibilities

• Oversee daily office operations, including clerical tasks, document processing, scheduling, report preparation, mail distribution, and general administrative support.
• Supervise, coach, and evaluate office support staff; manage performance, training, and professional development.
• Manage office supplies, equipment, and vendor relationships—including purchasing, maintenance, repairs, and inventory control—to ensure cost-effective operations.
• Develop, implement, and continuously improve office processes and procedures to enhance efficiency and productivity.
• Coordinate the hiring, onboarding, and offboarding processes for office staff with a high degree of confidentiality and professionalism.
• Support departmental budgeting, expense tracking, and resource planning; provide recommendations to leadership on staffing, procedural changes, and operational improvements.
• Ensure day-to-day activities align with company objectives, policies, and compliance requirements.
• Serve as a point of contact for internal teams, visitors, and external partners; maintain a professional and welcoming office environment.
• Handle special projects and additional administrative tasks as assigned by leadership.

Supervisory Responsibilities

• Yes – Direct supervision of office administrative and clerical staff; responsible for performance management, training, scheduling, and day-to-day leadership.

Requirements/Qualifications

• Experience:
  
  6+ years of progressive office management or administrative leadership experience, preferably in construction, mechanical services, or a professional services environment.
• Education:
  
  Bachelor's degree in Business Administration, Management, or a related field required (or equivalent combination of education and experience).
• Physical Demands:
  Primarily sedentary office work with prolonged periods of sitting, computer use, and occasional light lifting (up to 20 lbs); ability to move around the office as needed.
• Work Environment/Safety:
  Professional office environment with standard office equipment; occasional visits to job sites or operating company locations may be required. This is not a safety-sensitive position.

Required Skills

• Strong leadership and team management abilities with a focus on developing others.
• Excellent oral and written communication skills.
• Highly organized with superior attention to detail and multitasking capabilities.
• Sound judgment, creativity, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology.
• Ability to foster teamwork, maintain confidentiality, and build positive relationships at all levels.
• Understanding of basic budgeting, procurement, and process improvement principles.

Modigent Overview

Modigent is a national leader delivering next-generation infrastructure, technology, and energy solutions through our family of specialized brands in HVAC, plumbing, and controls systems. With a strong coast-to-coast presence and extensive service capabilities, we empower customers, communities, and our over 1,500 team members to thrive with sustainable, efficient commercial building services. As part of our team,…