Office Manager

As an Office Manager, you will provide essential leadership and operational oversight for the day-to-day administrative functions of our office. You will manage clerical and support staff, streamline processes, ensure efficient office operations, and serve as a key partner to leadership in creating a professional, organized, and productive work environment. This role is ideal for a detail-oriented, proactive leader who thrives in a fast-paced setting and is passionate about supporting team success through strong organization, process improvement, and excellent service.

• Oversee daily office operations, including clerical tasks, document processing, scheduling, report preparation, mail distribution, and general administrative support.
• Supervise, coach, and evaluate office support staff; manage performance, training, and professional development.
• Manage office supplies, equipment, and vendor relationships—including purchasing, maintenance, repairs, and inventory control to ensure cost-effective operations.
• Develop, implement, and continuously improve office processes and procedures to enhance efficiency and productivity.
• Coordinate the hiring, onboarding, and offboarding processes for office staff with a high degree of confidentiality and professionalism.
• Support departmental budgeting, expense tracking, and resource planning; provide recommendations to leadership on staffing, procedural changes, and operational improvements.
• Ensure day-to-day activities align with company objectives, policies, and compliance requirements.
• Serve as a point of contact for internal teams, visitors, and external partners; maintain a professional and welcoming office environment.
• Handle special projects and additional administrative tasks as assigned by leadership.

Yes – Direct supervision of office administrative and clerical staff; responsible for performance management, training, scheduling, and day-to-day leadership.

• Experience
  : 6+ years of progressive office management or administrative leadership experience, preferably in construction, mechanical services, or a professional services environment.
• Education
  :
  Bachelor’s degree in Business Administration, Management, or a related field required (or equivalent combination of education and experience).
• Physical Demands
  :
  Primarily sedentary office work with prolonged periods of sitting, computer use, and occasional light lifting (up to 20 lbs); ability to move around the office as needed.
• Work Environment/Safety
  :
  Professional office environment with standard office equipment; occasional visits to job sites or operating company locations may be required. This is not a safety-sensitive position.

• Strong leadership and team management abilities with a focus on developing others.
• Excellent oral and written communication skills.
• Highly organized with superior attention to detail and multitasking capabilities.
• Sound judgment, creativity, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology.
• Ability to foster teamwork, maintain confidentiality, and build positive relationships at all levels.
• Understanding of basic budgeting, procurement, and process improvement principles.

Modigent is a national leader delivering next-generation infrastructure, technology, and energy solutions through our family of specialized brands in HVAC, plumbing, and controls systems. With a strong coast-to-coast presence and extensive service capabilities, we empower customers, communities, and our over 1,500 team members to thrive with sustainable, efficient commercial building services. As part of our team, you'll contribute to…