Fleet & Asset Coordinator

On the heels of achieving 3X growth
, Virginia Transformer is hiring to do it again!

We're strategically building our team for the next 3X growth cycle - a phase that is both intense and incredibly rewarding
. We're highly selective about who joins us, because this journey isn't for everyone.

If you have the drive, grit, and expertise to perform at a high level - and you want to grow your career 3X alongside the Company's growth - we'd love to talk.

Virginia Transformer is the largestU.S.

-owned producer of power transformers in North America, and we've been able to grow the past 50-plus years through an unwavering focus on delivering for our customers. We're more than 6,000 people strong and are known throughout the industry for being an engineering company that makes premium quality transformers in the shortest lead times.

As a privately held, organically growing company
, we thrive on nimbleness, innovation, and tenacity.

If you love the thrill of securing the U.S. electric grid, enabling all manufacturing in the country, and the energy of a fast-moving train - this is the place for you. We train hard, grow together, and lead with purpose. Every transformer we build is custom, every challenge unique, and every team member essential.

We're looking for those ready to lead, fueled by commitment, and driven by impact. We are growing so fast that all our available roles are not yet posted, so let us know if you are interested and we will follow-up.

Department: Field Service

Reports To: Field Service Manager

Employment Type: Full-Time

Location: Waco, TX

Virginia Transformer Corporation is seeking a highly organized and proactive Fleet & Asset Coordinator to support our growing Field Service organization. This position is responsible for coordinating the company's field service fleet, trailers, specialty equipment, tools, and operational assets to ensure technicians have the resources necessary to safely and efficiently support customer projects throughout North America.

The Fleet & Asset Coordinator plays a critical role in maintaining fleet readiness, coordinating preventative maintenance, managing equipment inventories, supporting field mobilizations, and ensuring compliance with company and regulatory requirements. This role works closely with Field Service Managers, Project Managers, Safety, and Accounting to minimize downtime and maximize operational efficiency.

• Coordinate the daily operations of the Field Service fleet, including field service trucks, freightliners trucks, trailers, and other company vehicles.
• Coordinate preventative maintenance, inspections, repairs, and warranty work to maximize fleet availability.
• Track vehicle registrations, insurance, titles, DOT inspections, licensing, and renewal schedules.
• Monitor vehicle utilization, mileage, fuel usage, maintenance costs, and replacement planning.
• Coordinate vehicle assignments, transfers, and mobilizations based on project schedules.
• Maintain accurate fleet documentation and service history.

• Manage inventory of field service tools, testing equipment, PPE, generators, vacuum systems, oil processing equipment, transformers accessories, and other specialized field assets.
• Coordinate equipment allocation to field crews for scheduled projects and emergency response activities.
• Track asset locations and utilization through asset management software.
• Maintain equipment calibration, certification, and inspection records.
• Coordinate repair, replacement, and refurbishment of damaged or worn equipment.
• Conduct routine physical inventories and reconcile discrepancies.

• Coordinate equipment mobilization and demobilization for field service projects across North America.
• Schedule shipments between facilities, vendors, and job sites.
• Support project managers by ensuring required equipment is available prior to mobilization.
• Coordinate rental equipment when internal assets are unavailable.
• Work with vendors to expedite repairs and replacement equipment.

• Ensure all fleet vehicles and equipment comply with company policies, DOT regulations, OSHA requirements, and applicable safety standards.
• Monitor preventative maintenance schedules to reduce equipment failures in the field.
• Maintain documentation for inspections, certifications, lifting equipment, trailers, and specialized tools.
• Support fleet safety initiatives and vehicle incident reporting.
• Develop…