Accounts Receivable

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200500 - Office Full Time Wadsworth, OH, US

Salary Range: $20.00 To $25.00 Hourly

Office Full Time, As Scheduled

Accounting Manager

The Accounts Receivable Specialist is responsible for overseeing the day-to-day operations of the accounts receivable function. This position involves ensuring accurate and timeliness of invoicing, cash application, collections, and reconciliation of customer accounts. The Accounts Receivable Specialist will collaborate closely with customers, sales team, and internal departments to resolve disputes and manage overdue accounts. The position will participate in month-end closing activities and support ongoing efforts to improve accounts receivable processes and cash flow management.s.

• Invoicing and adjustments.
• Accurately reconcile and post payments to customer accounts from checks, ACH transfers, credit cards, and other payment methods.
• Ensure proper allocation of customer payments to open invoices, ensuring accurate accounts receivable reporting.
• Serve as a primary point of contact for customers with outstanding balances, addressing any issues related to billing or payments.
• Prepare and issue customer statements, including reminders for overdue customer accounts.
• Monitor aging reports and follow up with customers to collect overdue invoices in line with company policies.
• Work with the sales and customer service teams to address account issues that could impact collections and cash flow.
• Work collaboratively with customers to resolve any disputes, providing documentation or explanations as needed.
• Engage with customers to resolve payment issues and coordinate with Accounting Manager/Controller to adjust payment terms as needed.
• Research and resolve unapplied payments or payment discrepancies in coordination with customers and internal teams.
• Assist with preparing for monthly managers account receivable aging meeting.
• Determine credit status for new customers.
• Revise credit limits as necessary for existing customers.
• Prepare cash proof for operating bank account.
• Advance Shipment Notice for customer portals.
• Maintain procedural manual for account receivable position.
• Support the monthly and year-end closing process by ensuring all accounts receivable transactions are recorded accurately.
• Maintain confidentiality of all financial data and handle sensitive information.
• Assist in the implementation and testing of new software or system upgrades as needed.
• Participate in process improvement initiatives aimed at enhancing efficiency, accuracy, and productivity in the accounts receivable process.
• Recommend improvements to streamline invoicing, collections, and reporting processes.
• Follow established internal controls and processes for accounts receivable to maintain compliance with company policies and external regulations.
• Crosstrain on other accounting positions/functions.
• Assist with other accounting functions and initiatives as needed.

• High school diploma or GED equivalency, additional/certification pertinent to job
• 1-5 years’ experience with business bookkeeping or accounting
• Basic Writing Computer/Data Entry skills.
• Accepts additional responsibilities and tasks as assigned by supervisor.

• ITF’s, Computer Training, Applicable Quality Systems Processes and Work Instructions:
• Understanding and signing off on established Company training and guidelines (Safety, Company Policies,…