Office Assistant II, III - Inouye Elementary

Office Assistant II, III – Inouye Elementary

Position:
Office Assistant II or Office Assistant III (Authorized level: Office Assistant III) within the Hawaiʻi State Department of Education, located at Inouye Elementary.

Office Assistant II (SR‑06): $3,141.00 per month.
Office Assistant III (SR‑08): $3,266.00 per month.

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the Office Assistant II class.

Applicants must meet all of the following, unless otherwise specified:

• Progressively responsible experience of the kind and quality described below, or any equivalent combination of training and experience.
• Basic
  
  Experience:
  
  Work experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
• Clerical
  
  Experience:
  
  Work experience involving a variety of clerical tasks and demonstrating knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
• Supervisory Aptitude:
  Required for positions with supervisory responsibility; demonstrated through successful completion of assignments with supervisory aspects or leadership roles, or through training courses and favorable appraisals indicating supervisory potential.
• Keyboarding/Computer Skill:
  Some positions require keyboarding proficiency and/or the ability to use computers and word processing and other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.

• Office Assistant II:
  Basic Exp. 1/2 yr;
  Clerical Exp. 0 yrs;
  Supervisory Exp/Aptitude 0;
  Total Exp. 1/2 yr.
• Office Assistant III:
  Basic Exp. 1/2 yr;
  Clerical Exp. 1 yr;
  Supervisory Exp/Aptitude 1*;
  Total Exp. 1–1/2 yr.

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience may be substituted for Basic Experience.
• Successful completion of a substantially full‑time clerical/office support/business technology curriculum at an accredited community college, business or technical school may be substituted for Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.
• Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.

The Hawaii State Department of Education does not discriminate in its employment policies, programs, or activities on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, and National Guard participation, in accordance with applicable federal, state, and local laws.