Office Assistant II, III - Puu Kukui Elementary

Office Assistant II, III – Puu Kukui Elementary

Join to apply for the Office Assistant II, III role at Hawaiʻi State Department of Education.

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software in draft or final form.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates information for conformance with established requirements; processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information, and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone, explaining rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Minimum Qualifications:

Applicants must have progressively responsible experience as described below.

Class Title –
Basic Experience (years) –
Clerical Experience (years) –
Supervisory Aptitude –
Total Experience (years)

• Office Assistant II – ½ year – 0 – 0 – ½ year
• Office Assistant III – ½ year – 1 (with supervisory duties indicated by **) – 1½ years total

Basic

Experience:

Work experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly; compare words and numbers quickly and accurately.

Clerical

Experience:

Work experience involving a variety of clerical tasks, demonstrating knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems and operate office equipment and technologies.

Supervisory Aptitude: Required for positions with supervisory responsibility; demonstrated through supervisory duties or training.

Keyboarding/Computer Skill Requirement: Some positions require keyboarding proficiency (40 net words per minute) and/or ability to use computers and word processing.

Substitutions Allowed:

• High school graduation or equivalent may substitute for Basic Experience.
• Excess Clerical Experience may substitute for Basic Experience.
• Relevant post‑secondary coursework may substitute for Clerical Experience up to two years.
• College or university education may substitute for Clerical Experience up to two years.

Quality of

Experience:

Required number of years does not prove qualification; overall experience must demonstrate scope and level of responsibility for performing duties of the position.

Office Assistant II, SR‑06: $3,141.00 per month

Office Assistant III, SR‑08: $3,266.00 per month

• Holidays: 13 paid holidays per year (14 during an election year).
• Vacation: 21 days per year for Bargaining Units 1,2,3,4,9,10,13.
• Sick Leave: 21 days per year (accumulated credits can be used toward withdrawal).
• Health Insurance:
  State pays part of premiums for medical, drug, vision, and adult dental plans.
• Group Life Insurance:
  Free life insurance for employees and retirees.
• Premium Conversion Plan:
  Employees may reduce take‑home pay by having State deduct health care premium costs.
• Flexible Spending Accounts:
  Island Flex program allows pre‑tax contributions for health or dependent care expenses.
• Retirement Plan:
  State contributes to a retirement plan with eligibility based on service and age.
• Tax Shelter Annuity (TSA), Deferred Compensation, Temporary Disability…