Automotive Repair Clerk; SR

IMPORTANT: HIRING RATES WILL BE BASED ON AVAILABILITY OF FUNDS, THE APPLICANT'S QUALIFICATIONS, AND OTHER RELEVANT FACTORS.

Appointment may be made at any rate within the salary range from SR-12C ($3,748) to SR-12E ($4,054) per month.

Reviews and coordinates job order requests for automotive repair work; makes estimates of repair time required to complete each job order; and performs other related duties as required.

This class is distinguished by its responsibility for reviewing, processing, coordinating and estimating completion time for automotive repair requests.

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Logs and processes incoming job order requests for automotive and heavy vehicle repairs;
• Issues job order numbers and records on control log;
• Types in task and shop codes;
• Enters and records estimates of time required to accomplish each repair request;
• Assures that required information on job orders is complete so that repairs can be accomplished without additional delay;
• Follows up with supervisors to obtain justifications on completed job orders with excessive time overages;
• Notifies superintendent of any significant changes and discrepancies and makes suggestions for improvements;
• Compiles monthly reports on productivity, compares estimates with production actually attained, identifies probable causes or reasons for deviations and makes suggestions for improvements;
• Types in data on computer forms showing costs for each job order completed;
• Verifies information on computer print-outs and makes corrections as necessary;
• Summarizes reports for section’s information;
• Calculates fuel and oil usage and balances fuel consumption records;
• Coordinates and tracks daily and weekly lubrication, preventive maintenance, safety and PUC inspection schedules;
• Maintains payroll time and attendance records;
• Prepares and submits reports on industrial and vehicular accidents;
• Compiles and updates department’s master list of vehicles;
• Receives and refers phone calls;
• Compiles data and prepares recommendations on budgetary requirements;
• Composes routine letters;
• Performs other related duties as required.

A combination of education and experience substantially equivalent to graduation from high school and four (4) years of clerical experience, one (1) of which shall have been in the maintenance, control or review of records in an automotive repair operation.

None

General automotive repair and maintenance terminology and procedures; time and labor requirements in automotive repair work; recordkeeping methods and practices; office practices and procedures; filing systems and methods; grammar, spelling, and word usage; use of standard office machines and equipment, including personal computers.

Coordinate and review automotive repair requests and inspections; process repair requests and enter and track time estimates for completion of repairs; set up and maintain office records and files; prepare activity reports; make arithmetic computations; deal tactfully and effectively with departmental personnel, government officials and the general public; work harmoniously with others; give and follow oral and written instructions; operate a personal computer using a variety of software applications.

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

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