Senior Executive Assistant

DESCRIPTION OF RESPONSIBILITIES

• Be the initial interface to the J0
  
  PAC office and provide administrative and personnel support related to the J0
  
  PAC office.
• Required to attend meetings and planning sessions that are classified up to the Secret level and have ability to access classified, secure networks.
• Answer phones, document general inquiries and forward inquiries to appropriate J0
  
  PAC sections via email or in-person.
• Schedule meetings, to include booking conference rooms via Outlook, setting up teleconferences via MS Teams or Zoom, and requesting secure video teleconferences.
• Prepare read‑ahead materials for the J0
  
  PAC director.
• Participate in all travel planning, coordinate development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in the Defense Travel System as a reviewing official for J0
  
  PAC on a weekly basis.
• Update Public Affairs distribution rosters internally and externally on a quarterly basis via Microsoft Office software, maintain J0
  
  PAC section records‑management file plan and execute records‑management for administrative files in accordance with command records‑management policies.
• Perform administrative tasks as the J0
  
  PAC security coordinator to process security clearance actions for J0
  
  PAC military, civilians, contractors, auxiliaries and reserve personnel on a weekly basis.
• Route access requests to the Visitor Control Center and the Special Security Office using the Defense Information System for Security (DISS) in order to in‑process all inbound and outbound J0
  
  PAC personnel.
• Monthly perform information technology related tasks to activate unclassified and classified networks email accounts for incoming J0
  
  PAC personnel. This includes providing forms to incoming personnel and submitting via email completed forms to the Communication Directorate (J6) for processing.
• Perform tasks related to the purchasing of equipment via the Information Technology Procurement Request process and the Communication Directorate (J6) review process and office supplies via the Business Operations. This task shall be performed weekly and as directed by the J0
  
  PAC senior enlisted leader.
• Serve as the liaison to the Government‑provided Records Management program to ensure that governmental requirements are met regarding Records Management practices.

• High school diploma.
• Valid driver's license.

• Must be proficient in the use of office equipment, including computers, scanners, fax, and copiers.
• Must be proficient in the use of Microsoft Office 365 environment (Outlook, Word/Excel/PowerPoint), Internet browsers, and Adobe Reader.
• Have the ability to work professionally with individuals, the public and diverse groups.
• Have well‑developed time‑management and schedule coordination skills.
• Knowledge of the U.S. military structure, culture, and language. Must be able to understand and operate under the unique specific limitations constraining U.S. military public affairs.
• Excellent communication and critical‑thinking skills, as well as problem diagnosis and creative technical problem‑solving skills.
• Ability to adhere to existing security‑related policy, procedures and standards in support of security clearance requirements, network account creation and management.
• Familiarity or experience with preparing and reviewing domestic and international travel for an organization through the Defense Travel System (DTS).

Three plus (3+) years of administrative office duties experience.

• Must be a U.S. Citizen.
• Must have an active Secret clearance.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast‑growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401 K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.