Project Manager II; PM II

Position: Project Manager II (PM II)
Full-Time | Waipahu, HI, US

About Kapili

Kapili Roofing & Painting is Hawaiʻi's leading commercial and residential roofing contractor, trusted to deliver high-quality projects across regulated construction, commercial, and multi-family sectors. We are a process-driven, safety-focused, technology-forward organization that leverages integrated construction management, ERP, and CRM systems to drive industry-leading operational excellence.

We self-perform roofing, coatings, exterior improvements, and painting, and our teams execute a high volume of time-sensitive commercial projects with strict performance and data-integrity standards.

If you're looking for a workplace that values craftsmanship, professionalism, teamwork, and continuous improvement, Kapili offers a rewarding environment to grow your career. Join a company that is scaling, investing in its people, and committed to excellence through our core values:

* Stewardship Over Shortcuts

* Culture of Craftsmanship

* Repeated Practical Improvements

* Accountability in the Open

* People Grow People

About the Role

We are looking for an experienced Project Manager capable of managing complex mid-size commercial roofing projects. Offers strong financial management skills, compliance expertise, and a consistent record of on-time, dependable results. Integrates seamlessly into Kapili's structured processes while requiring minimal oversight.

Core Responsibilities

1. Project Setup & Buyout

* Lead project setup using Kapili OS so each job launches organized, compliant, and ready for success.

* Manage buyout end-to-end: review estimates, negotiate subcontractor scopes, drive material procurement, and align the schedule.

* Establish accurate baseline budgets and ensure job cost structure is correct from the start.

* Work closely with Accounting on contracts, NTPs, compliance, and subcontract execution.

2. Planning & Scheduling

* Build and maintain detailed project schedules that set clear expectations for the field and your clients.

* Plan mobilization using Kapili's lead-time standards to keep production predictable and on track.

* Identify long-lead materials early and secure procurement before they impact schedule.

* Coordinate manpower and equipment needs with Operations to deliver efficient, well-organized projects.

3. Submittals, RFIs & Compliance

* Manage the entire submittal workflow inour construction management software and ensure all approvals stay ahead of the work.

* Ensure regulatory compliance including certified payroll, prevailing wage, and project-specific QC requirements.

* Write and track RFIs that move design decisions forward quickly.

* Enforce QC/QA requirements across institutional, educational, and government-regulated projects.

4. Financial & Contract Management

* Own your project financials-budget control, cost events, forecasting, and change order management.

* Ensure accurate alignment between construction management platforms and ERP systems for commitments and billing.

* Issue monthly progress billing and maintain contract compliance.

* Make informed decisions that protect margins and reduce risk.

5. Field Leadership & Quality

* Lead all key coordination rhythms: site huddles, subcontractor meetings, and OAC meetings.

* Support foremen and inspectors with forward-looking communication and clear expectations.

* Perform site walks to verify quality, safety, and schedule progress, taking action where needed.

* Uphold Kapili's craftsmanship standards and elevate field execution.

6. Communication & Stakeholder Management

* Act as the primary point of contact for owners, GCs, inspectors, and agencies.

* Maintain transparent communication with Estimating, Operations, Accounting, and Sales.

* Keep the CRM system updated at each customer-facing stage.

* Build strong relationships through proactive, professional communication.

7. Documentation & Closeout

* Maintain excellent documentation that reflects the professionalism of Kapili's project delivery.

* Oversee commissioning, warranties, O&M manuals, punch lists, and record drawings.

* Ensure all closeout deliverables are completed within contract timelines.

* Capture lessons learned and contribute new ideas to Kapili's…