Paralegal Wakefield, MA | Robert Half

Paralegal Position at Wakefield Trust & Estates Firm

Robert Half is hiring on behalf of a Wakefield Trust & Estates firm looking for an experienced paralegal to support a busy estate planning and probate practice in Massachusetts. This fully on-site role is well suited for an organized individual who can balance legal support duties with operational coordination across the office. The position plays a key part in keeping probate and trust administration matters organized, maintaining efficient daily workflow, and ensuring the team has the structure and resources needed to deliver excellent client service.

Responsibilities:

• Coordinate daily activity across probate and trust administration matters to keep files moving, priorities clear, and deadlines on schedule.

• Track court filings, task lists, follow-up items, and caseload status, while helping distribute assignments based on team capacity and business needs.

• Partner with attorneys and staff to resolve workflow challenges, strengthen office processes, and support consistent matter progression.

• Create and refine procedural documents, training guides, and practical checklists that improve accuracy, organization, and team efficiency.

• Provide day-to-day guidance to legal and administrative team members, including assistance with onboarding, scheduling, and timekeeping administration.

• Manage general office operations such as vendor coordination, supply oversight, service agreements, insurance administration, and related operational needs.

• Assist firm leadership with administrative and personnel-related matters that support an organized and well-run office environment.

• Contribute hands-on support for probate, trust administration, estate planning, and other legal or administrative work as needed.

• Handle sensitive client, employee, and firm information with discretion and sound judgment at all times.