Secretariat Support Officer

Secretariat Support Officer
Chief Officer Team
Wakefield
Scale 3 £ 25,242- £26,703 per annual

West Yorkshire Police is looking to recruit a Secretariat Support Officer to provide a comprehensive administrative service to the Chief Officer Team, ensuring the smooth running of the Department.

The role

- Key responsibilities:

- To record, action, manage and distribute where appropriate, all correspondence received in the Chief Officer Team, preparing responses where appropriate.
- Organise and oversee all Chief Officer Team Board Meetings in line with the annual Strategic Governance Cycle requirements. Liaise with appropriate colleagues to ensure all meetings are planned into the Chief Officer diaries in line with existing commitments
- Ensure the timely preparation of agendas and supporting documentation for Chief Officer Board Meetings. Ensure all paperwork is presented in the appropriate format to each Board Meeting.
- To minute all Chief Officer Board meetings and produce an accurate record of discussion and outcomes in the relevant minute style as previously outlined by the respective Chief Officer
- To support the secretarial needs of the Chief Officer Team, as directed by line managers. Tasks to include typing, low level research and low-level planning.
- Oversee ordering and stock rotation for stationery, consumables, direct issues and office supplies for the Chief Officer team as a whole.

The ideal candidate will have:
- Previous administration experience and a working knowledge of computerised systems such as Microsoft Office, especially Word.
- Good organisational and interpersonal skills together with the ability to take minutes at meetings.
- Ability to accurately record and transcribe notes/minutes of meetings
- Proficient typing skills.

In addition, you must be prepared to work outside normal office hours and away from your normal workplace on occasions. You will also have responsibility for the provision of office cover between the hours of 8am to 6pm, with others in the department.

The successful candidate will be subject to personal and financial vetting checks prior to appointment.

Parking is available as part of this role.

This vacancy will close at 23:55 hours on 23rd June 2026