Attendance Officer

What skills and experience we're looking for Requirements for the post Qualifications / Training Essential

• NVQ 3 or equivalent qualification e.g. I.L.M. Certificate of First Line Management (Introductory Course)
• Or
• Experience in relevant discipline
• English and Maths to GCSE level or equivalent

• NVQ 4 or equivalent e.g. ILM Endorsed Certificate – (Skills for Middle Leaders)

• Very good Numeracy/ Literacy Skills
• Effective use of ICT and other specialist equipment/resources
• Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation
• A knowledge of the work of a school
• A knowledge of school attendance systems and processes
• Excellent administrative & organisational skills
• Able to work accurately and complete tasks to specific deadlines
• Excellent ICT skills
• Able to work with minimum supervision and on own initiative
• Able to communicate effectively and sympathetically with a range of people, including parents and pupils
• Well organised, able to maintain accurate records and manage own workload
• Manage own case load of Pupils working with vulnerable students and those with emotional and social difficulties.
• Good communicator, able to work with a variety of colleagues, including teachers and support staff

• Ability to use Microsoft applications (Word, Excel and Outlook)
• Knowledge of Family Services
• Knowledge of Data Protection, security and working in a confidential environment
• Knowledge of attendance support strategies and familiarity with different support agencies
• Knowledge of Common Assessment Framework (CAF)
• Knowledge and understanding of the wide range of services and agencies to help support Persistently Absent pupils (PA)

• Experience of development, management and operation of administrative systems
• Previous experience of working with multi agencies
• Experience of using administrative and operational systems in a complex organisation
• Experience of working with pupils with attendance issues and understanding the issues behind this
• Experience of providing advice to Senior Management and other stakeholders

• Experience of working with children in an educational environment
• Experience of completing CAF and experience of supporting pupils and families with attendance issues

• Excellent keyboard skills in the use of computerised systems e.g. bulk data input

• Ability to relate well to children and adults
• Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
• Ability to self-evaluate learning needs and actively seek learning opportunities
• Ability to work effectively as part of a team
• Ability to take personal responsibility for organising day to day targets
• Ability to convey straightforward information, orally and in writing to colleagues, pupils and parents
• Ability to produce accurate and up-to-date records and reports as required
• Ability to maintain efficient record keeping systems
• Ability to convey information clearly and accurately
• Ability to work in an organised and methodical manner

• A forward-thinking and supportive leadership team
• An outward-facing school with strong links in the local community
• A dedicated, supportive and enthusiastic administration team
• Positive and established partnerships with our parents and the wider community
• Friendly, well-motivated children who enjoy learning
• A challenging and highly supportive governing body
• A culture of continual professional development
• An inclusive and happy working environment with a great team

• Liaise with Headteacher/ Assistant Headteacher on attendance matters and administer and support the as required
• Liaise with pupils, parents/carers and staff to effectively organise and manage the administration processes and procedures for attendance
• Take and convey messages from parents about absent pupils seeking to improve communication between the school and parents/carers
• To take supportive/remedial action in respect of individual absentees to secure their regular attendance at school
• Monitor pupil attendance, ensure checks are made on missing pupils, and ensure Integris and CPOMs are updated so that attendance is properly recorded and accurate data can be retrieved
• Provide advice and guidance to staff, pupils, parents/carers and others
• To act as pupil education advocate and to facilitate the educational partnership between home, school, community and LA, by support, liaison and negotiation, and where conflict arises to give paramount consideration to the interests of the child.
• To follow the school attendance response protocols set out the Attendance Policy
• Home visits to support pupils and families and accompany pupils to school where necessary.
• To deal with students who are vulnerable and have social and emotional difficulties. To support intervention and…