Administration Technical Services Team Leader

EQUANS are looking for a Technical Services Team Leader (Administration) – this role will be working on our Pinderfields & Pontefract Hospitals contract. This will include managing a team a 12x administration staff. This role would be a permanent full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package. General Overview:  To ensure that Equans have a compliant and contractual Estates service through the correct management and scheduling of all planned and reactive maintenance tasks, including all subcontractors utilised on the Estate.

Management of the Maximo System and to ensure that it is fit for purpose in relation to what information is stored and asset information is ready and available to plan works through.

To meet the requirements of the contract, to support the work of the engineers while they deliver service to the estate, manage issues and problems as they arise. Co-ordinate compliance staff, including rosters, timesheets, attendance, appraisals and recruitment. Co-ordinate staff development plans, inductions, security passes for all staff in area of responsibility.

Ensure that local queries are resolved quickly and efficiently; to include monitoring and improving KPI statistics.

Promote a safe and healthy working environment in accordance with current legislation and both Company and Client policy, taking a co-ordination role in health and safety control, training, inspection and risk assessments.

Assist in the control all third-party activities on sites ensuring safe methods of working, permits to work, issue of keys and passes, etc., are issued.

More importantly to ensure all quality systems and procedures are followed.

Key Responsibilities:

1.To manage Technical admin filing structure
2.To build and maintain an effective and supportive working relationship with members of the team and colleagues both within Equans and Mid York’s NHS Trust.
3.To understand and apply all contractual requirements to maintenance tasks.
4.To own, maintain and update the site CAFM system in relation to all planned and reactive tasks under their control and management.
5.To ensure all reactive maintenance are carried out against the agreed SLAs.
6.Regular reporting on service delivery and personnel performance.
7.Maintain accurate records, data, and reports in line contract requirements, ensuring all confidential material is adequately secured.
8.To ensure that all tasks are scheduled using appropriate labour allocated.
9.Service is being delivered in full compliance of Health, Safety and Environmental Regulations.
10.Promote a culture of customer service and the meeting of Equans values.
11.Provide training and coaching support to others where required within their current role.
12.To be flexible to cover sick out of hours
13.To carry out other duties within agreed competencies. Impact:
Role is paramount to ensuring that all contractual reactive and PPM maintenance is undertaken in a timely and effective manner. Qualifications or

Required Experience:

Experience of CAFM – Maximo 7.5

Good attention to detail, ability to prioritise effectively as to not allow works to fail rectification.

Experience of working in a healthcare environment

Experience in managing contractors

Good understanding of general mechanical and electrical services to assist when planning tasks for the teams

Experience of planning technical works and coordinating multiple operatives

Experience of working in a customer focused environment.

Good working knowledge of Health and Safety legislation

Good communication and interpersonal skills

Good written and verbal communication skills

Ability to manipulate and analyse large amounts of dataIT literate

Willingness and aptitude to acquire new skills

Good negotiation…