Administrative Assistant – Level 1

About the job Administrative Assistant – Level 1

Affirmative Action/ Equal Opportunity Employer

PURPOSE OF POSITION:

The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants.

RESPONSIBILITIES:

• Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients
• Performs a variety of administrative and clerical duties as assigned
• Responsible for electronic files and does research as required
• Uses the telephone, mail services and web sites in order to complete job functions
• Communicates on quasi-technical and programmatic elements
• Creates and manages spreadsheets, documents and databases
• Creates presentations, reports and documents
• Composes correspondence to clients and inner office personnel
• Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing

QUALIFICATIONS:

Education/

Experience:

• High School Diploma plus 2 years industry specific experience
• Computer experience (certificates of completion for courses a plus)

Skills:

• Adapt and implement new procedures as required to provide excellent customer support
• Willing to learn new technologies and stay current on the latest industry trends
• Excellent listening, troubleshooting and problem solving skills
• Professionally and effectively communicate; both verbal and written at all levels within the organization
• Self-starter, able to work independently with minimum supervision
• Strong interpersonal skills and ability to work in a team environment
• Maintain complete confidentiality of sensitive information
• Proficient knowledge with MS Office
  365 applications

General Requirements:

• Ability to obtain and maintain a government security clearance
• May be required to work additional hours to support business objectives
• Limited availability to take leave during peak business cycles to support business objectives
• Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement)
• Local travel (DC Metro area) may be required