Receiver & Inventory Keeper

The Receiver & Inventory Keeper is responsible for accurately receiving, inspecting, documenting, issuing, and distributing incoming materials and products. This position ensures deliveries match purchase orders and company quality standards, maintains accurate ERP (M1) and receiving records, maintains physical inventory cards at storage locations, replenishes departmental two-bin Kanban systems, safely unloads and stores materials, and communicates receiving and inventory issues promptly.

The Receiver & Inventory Keeper plays a vital role in physical inventory accuracy, production flow, warehouse organization, safety, and service to internal departments.

ESSENTIAL FUNCTIONS & COMPETENCIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

RECEIVING & INSPECTION

• Responsible for a 100% receiving accuracy goal and completing data entry for all deliveries.
• Review ordered quantities, count received units, and identify and reconcile differences.
• Count, weigh, and measure deliveries as needed when receiving goods.
• Receive and verify deliveries and stock or deliver products to their assigned department locations.
• Ensure received parts meet company quality standards. When damaged goods are identified, immediately document and photograph the damage and report it to the Procurement Manager and the department supervisor who ordered the material.
• Note damaged freight on the bill of lading before the driver leaves the dock.

KANBAN REPLENISHMENT & MATERIAL ISSUANCE

• Receive parts request signals/cards from production departments to replenish two-bin Kanban systems.
• Retrieve exact requested quantities from designated storage locations and issue them to the
  requesting department.
• Record issued quantities on physical bin inventory cards in the “Out” column immediately upon stock removal.

DOCUMENTATION & INVENTORY CONTROL

• Enter receiving information into M1 (ERP system) and account for overages, shortages, and damaged material compared with the purchase order.
• Verify and file all inbound shipping documentation, including bills of lading, packing lists, transfer orders, and related records.
• Record all incoming stock on physical inventory cards in the “In” column at respective storage locations.
• Maintain accurate physical inventory balances on inventory cards based on receipts (“In”) and issues (“Out”).
• Regularly monitor physical inventory levels and identify items approaching their designated reorder points.
• Initiate the purchasing/reordering process with Procurement for items approaching reorder points to prevent production stockouts.
• Prepare for and conduct regular cycle counts and physical inventory counts.
• Handle returns and RMAs in accordance with company procedures.

MATERIAL HANDLING & STORAGE

• Safely navigate the warehouse using a pallet jack and/or forklift to deliver parts to departments.
• Unload box trucks, tractor trailers, and other delivery vehicles safely and efficiently.
• Receive, label, and properly store cans, equipment, and other incoming materials.
• Receive pallets of sheet metal and verify correct quantities and dimensions using calipers or other appropriate measuring tools.
• Receive rolls of batt wrap and store them properly.
• Maintain orderly storage locations and ensure materials are placed in assigned areas.

COMMUNICATION & COORDINATION

• Work closely with the Procurement Manager, Shipping, Production, and all other departments.
• Notify Production when critical or hot material arrives.
• Coordinate scheduled deliveries and dock appointments.
• Flag recurring vendor issues, including late, short, or damaged shipments, to Purchasing.
• Communicate receiving discrepancies, inventory balance variances, and quality concerns promptly.

SAFETY & HOUSEKEEPING

• Adhere to all…