Project Coordinator

Job Title:

Project Coordinator

Location:

Wall Township, NJ

Job Type: Full-Time

Experience Level: 2–4 Years

InSite is a multidisciplinary consulting firm providing civil engineering, surveying, planning, environmental permitting, landscape architecture, and related professional services throughout New Jersey. Our teams work collaboratively to guide land development projects from initial planning through approvals and construction.

As a Project Coordinator, you'll work closely with Project Managers and multidisciplinary project teams to keep projects organized, moving forward, and on track. This position combines project coordination, client service, administrative support, and exposure to the land development process. Training will be provided based on your background and experience.

This is a great opportunity for someone who is highly organized, detail-oriented, and interested in building a career in project management and professional services. Candidates with paralegal, legal administrative, construction, real estate, or other project coordination experience are encouraged to apply.

• Support Project Managers throughout all phases of land development projects.
• Track project schedules, deliverables, submissions, approvals, and outstanding action items.
• Coordinate project information and communication between Project Managers, clients, consultants, contractors, attorneys, architects, and regulatory agencies.
• Assist with coordinating project meetings, agendas, schedules, and follow‑up items.
• Maintain organized project documentation, correspondence, applications, and records.
• Assist with coordinating outside consultants and project team members to keep assignments moving forward.
• Monitor project deadlines and proactively communicate upcoming deliverables and outstanding items.
• Assist Project Managers with day‑to‑day project logistics and administrative needs.

• Serve as a key point of contact for assigned project teams and assist with client communication.
• Prepare and coordinate written correspondence with clients, attorneys, contractors, consultants, municipalities, and other outside agencies.
• Assist with preparing and submitting jurisdictional and permitting applications.
• Track application submissions, agency comments, approvals, and outstanding requirements.
• Follow up with municipalities and regulatory agencies to help expedite project approvals.
• Coordinate information and responses between Project Managers and outside agencies.
• Provide professional and responsive service to clients and project partners.

• Assist Project Managers with project documentation, correspondence, meeting coordination, and record keeping.
• Assist with reviewing subcontractor proposals, invoices, and other project‑related documentation.
• Organize project files and maintain accurate records throughout the project lifecycle.
• Assist with tracking project expenses, invoices, and other administrative information.
• Support Project Managers with reports, spreadsheets, presentations, and other project materials.

• Work collaboratively with Project Managers, engineers, surveyors, planners, landscape architects, and other members of the project team.
• Manage multiple assignments and requests while maintaining attention to detail.
• Communicate effectively when priorities or deadlines change.
• Take initiative to identify outstanding tasks and help keep projects moving.
• Support the firm's mission, vision, and values through professionalism, accountability, and a commitment to client service.

• Bachelor's degree preferred, but not required.
• Paralegal or legal administrative experience is preferred but not required.
• Ex…