Office Manager

Whitman College seeks a highly organized, proactive, and detail-oriented Office Manager to join the integrated healthcare team at the Welty Health and Counseling Center. This is an exciting opportunity for a professional who is dedicated to supporting student wellness and passionate about delivering outstanding administrative and patient care services in a dynamic clinical environment. The Office Manager plays a key role in the day-to-day operations of the Health and Counseling Center, ensuring that all administrative functions run smoothly and efficiently.

This position serves as a first point‑of‑contact for students and visitors, providing a welcoming and supportive presence while maintaining the highest standards of confidentiality and professionalism. This role is essential to maintaining a well‑organized, responsive clinic that supports the physical and mental well‑being of the Whitman student community. This position reports directly to the Assistant Vice President of Wellness.

Whitman College is an Equal Employment Opportunity employer (EEO). We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment.

$47,911 - $53,235 annually

• Work independently within established procedures, exercising sound judgement and initiative to address issues and manage details with minimal supervision.
• In partnership with Center's leadership team (AVP for Wellness, Clinical Counseling Director & Health Center Director), medical and mental health providers and support staff, coordinate scheduling, manage communications, oversee records and data systems, and contribute to a collaborative, student‑centered care environment.
• Provide direct oversight of front office operations at the Welty Health and Counseling Center, ensuring smooth and efficient daily functioning.
• Regularly monitor providers licenses and certifications to ensure they are current.
• Meet weekly with Welty Health and Counseling leadership team to identify needed administrative support and review any updates to processes and procedures.
• Collaborate with front desk staff to answer phone calls, monitor the clinic's email inbox, and warmly greet, triage, and assist students, clients, and visitors with exceptional customer service.
• Uphold and monitor compliance with office policies and procedures, including daily financial operations and recordkeeping.
• Assist staff with IT troubleshooting and Human Resources‑related tasks, serving as a liaison to relevant departments.
• Manage the ordering, inventory, and reconciliation of office and medical supplies and services, ensuring timely procurement and cost tracking.

• Coordinate scheduling of student appointments with providers and staff.

Entry level

Full‑time

Administrative

Higher Education