Administrative Assistant - CBCC

Administrative Assistant 3 (AA3)

Clallam Bay Corrections Center (CBCC) – Washington State Department of Corrections

Full‑time, Non‑Permanent Administrative Assistant 3 position at CBCC located on the Olympic Peninsula.

CBCC is a 900‑bed male correctional facility with medium and close custody. The Department seeks a highly motivated individual to perform administrative duties that support facility operations and policy compliance.

• Coordinate Operational Memorandum (OM) revisions with subject matter experts.
• Seek clarification from Headquarters (HQ) Policy Office during the revision process.
• Coordinate urgent OM revisions when facility policies change.
• Produce final draft and submit to HQ for approval.
• Update Emergency Management Cabinet information quarterly.
• Maintain monthly training rosters, member files for specialty teams.
• Track quarterly fire drills, monthly emergency management and functional drills.
• Provide audit reports.
• Create and update facility forms.
• Maintain site applications and permissions.
• Track tort claims and submit investigated claims to the Associate Superintendent of Operations and Security.
• Respond to incarcerated individuals’ messages related to Correctional Industries (CI) optical.
• Place incarcerated individuals on call‑out.
• Document and file Group Violence Reduction Strategy (GVRS) records.
• Provide administrative support to the Associate Superintendent of Operations.

• High School diploma or equivalent.
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Formal education may be substituted for experience on a year‑for‑year basis.

• Applicants must submit a resume, cover letter, and a minimum of three professional references.
• Phone number and email address are required for all references.
• A criminal background check will be conducted prior to hire.
• The work environment may involve direct contact with incarcerated individuals; applicants should consider this before applying.
• A pre‑employment drug test may be required.
• Applicants with sensitivities or allergies to pepper spray (Oleoresin Capsicum) or animal programs should inquire about exposure levels.
• TB baseline skin test may be required within 60 days of hire.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, veteran status, genetic information, or disability.

• Remote/telework/flexible schedules (position dependent)
• Up to 25 paid vacation days per year
• 8 hours of paid sick leave per month
• 11 paid holidays per year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation