Headquarters Project Manager

Headquarters Relocation Project Manager

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Are you interested in running a term project for an entire state agency’s physical relocation of its headquarters? Are you seeking an important and rewarding challenge for your organizational and project management skills? Then consider this opportunity.

The primary purpose of this project position is to lead and manage the full lifecycle of the DFI headquarters relocation project (anticipated to last 24 months) — from initial planning and design through relocation coordination, occupancy, and post‑transition stabilization. The Headquarters Relocation Project Manager will be accountable for delivering a smooth, timely, and cost‑effective transition that minimizes disruption to the agency’s workforce and essential services.

This position will be filled at the Washington Management Service 03 (WMS) level.

The Washington State Department of Financial Institutions (DFI) regulates financial services to protect and educate the public and promote economic vitality. Its 240 employees across 5 divisions – Administration, Banks, Consumer Services, Credit Unions, and Securities – work together to create a stronger economic future and secure financial environment for Washington’s consumers and businesses.

The Division of Administration plans, facilitates, and coordinates quality support services to all employees and divisions in an ethical and professional manner.

• Develop, maintain, and execute a comprehensive project plan, including scope, schedule, budget, resources, risk management, and communications.
• Establish project governance structures, reporting protocols, and decision‑making processes.
• Track and monitor progress against project milestones and objectives, adjusting plans as needed.
• Serve as the primary point of contact between agency leadership, OFM, DES, building representatives, and contracted vendors.
• Facilitate cross‑agency coordination to ensure compliance with state policies, real‑estate requirements, procurement rules, and shared workspace standards.
• Communicate clearly and proactively with internal stakeholders, including executive leadership, program managers, Admin Services staff, IT, HR, and the union.
• Develop and deliver consistent, transparent communication to staff regarding project progress, timelines, impacts, and expectations.
• Coordinate operational tasks associated with the relocation, including space planning, furniture and equipment needs, IT/telecom infrastructure, physical move logistics, and post‑move setup.
• Partner with IT, Admin Services, and HR to ensure proper integration of technology, workspace assignments, and employee transition support.
• Develop and implement change‑management strategies to prepare staff for the shared workspace environment and new location.
• Conduct readiness assessments, gather feedback, and implement mitigation strategies to support successful transition.
• Create and manage move‑in procedures, orientation materials, and post‑move support resources.
• Identify, assess, and mitigate project risks such as scheduling delays, cost overruns, operational disruptions, and vendor performance issues.
• Ensure all project activities comply with relevant state policies, safety regulations, facility standards, and agency requirements.
• Conduct quality assurance reviews to validate the readiness of new spaces prior to occupancy.
• Prepare and deliver regular updates, dashboards, risk reports, and executive briefings to agency leadership.
• Document project decisions, progress, issues, and lessons learned.
• Provide recommendations to leadership on project adjustments, resource needs, and risk mitigation strategies.

Every state employee hired should be able to demonstrate the ability to serve the people and communities of our state equitably.

• Proven experience (2+ years) managing large, complex, multi‑stakeholder projects; facility moves, or capital projects.
• Demonstrated ability to lead others and manage…