Purchase ledger clerk

Purchase Ledger clerk

Salary: £26,500 - £29,000 Depending on experience

Location: Wallingford

Contract: Full-Time | Permanent | 40 hours per week

IWS M&E mitigates and manages risk from mechanical and electrical failures for a wide range of customers in the public and private sectors throughout the UK.

An established Principle Contractor and Designer within the MEICA Process sector, IWS M&E’s specialisms include pump diagnostics and refurbishment, turn-key project management, chemical dosing and control, and plant and infrastructure maintenance with emergency response.

With over a century of borehole drilling and maintenance, G Stow is an established market leader. The business has completed water supply projects in over thirty countries around the world.

G Stow specialises in all aspects of borehole engineering, providing a unique, total M&E service, taking projects from conception to completion.

As a Purchase Ledger Clerk, you will be responsible for providing an efficient and robust Purchase Ledger service whilst ensuring admin tasks are completed for the smooth running of the office. The role involves processing supplier invoices, maintaining accurate financial records, and supporting the finance function to ensure timely and accurate payments.

• Manage the end-to-end purchase ledger process, ensuring invoices are processed accurately and in a timely manner.
• Create and maintain purchase orders for materials, services, and business requirements.
• Match, code, verify, and process supplier invoices in accordance with company procedures.
• Prepare and monitor supplier payment runs, ensuring payments are made within agreed terms, including BACS, cheque, and online payments.
• Reconcile supplier statements and purchase ledger accounts, investigating and resolving discrepancies promptly.
• Maintain accurate supplier records and build positive relationships with suppliers and internal stakeholders.
• Process employee expense claims and corporate credit card transactions in line with company policies.
• Assist with month-end and year-end activities, including accruals, reconciliations, reporting, and audit preparation.
• Act as the first point of contact for visitors, telephone calls, emails, and general office enquiries.
• Coordinate office administration activities, including managing post, ordering supplies, arranging travel and accommodation, and liaising with service providers.
• Ensure compliance with company financial procedures, internal controls, and confidentiality requirements.
• Provide general administrative support to the Finance and Management teams while contributing to continuous process improvements and the smooth day-to-day running of the office.

• Previous experience in a Purchase Ledger, Accounts Payable, or similar finance administration role.
• Strong attention to detail with a high level of accuracy in financial data entry and record keeping.
• Good understanding of accounting processes, invoice management, and purchase ledger procedures.
• Competent in Microsoft Office applications, particularly Excel and Word.
• Excellent communication and interpersonal skills, with the ability to build effective relationships with suppliers and colleagues.
• Highly organised, reliable, and able to manage multiple priorities while meeting deadlines.
• Professional, approachable, and proactive attitude with a strong customer service focus.
• Discreet and trustworthy, with the ability to handle sensitive financial and personal information confidentially.
• Positive and flexible approach, with a willingness to support colleagues and teams across the business.
• Strong problem-solving skills and the ability to resolve queries and discrepancies efficiently.
• Team player who can work collaboratively with others while also being capable of working independently and taking ownership of tasks.

• Family-Friendly Leave:
  Enhanced Maternity, Adoption, Paternity & Shared Parental Leave, Fertility Support, and up to 5 paid Carer’s Days.
• Financial Security:
  Auto-enrolment pension scheme with salary sacrifice options and Life Assurance cover.
• Health & Wellbeing:
  Employee Assistance Programme (EAP) and 24/7…