Office Administrator

My client is a fast-growing technology business developing advanced software and robotics that are transforming global logistics. Its teams span hardware, manufacturing, software, AI and commercial, and work closely together to deliver results at pace.

It has a high-performance, high-reward culture: direct, ambitious and low on ego and bureaucracy, built around four principles of performance, impact, commitment and working as one team. No knowledge of robotics or technology is needed for this role.

As Office Administrator, you will play a crucial role in keeping the office running smoothly and efficiently across a site of five units. You will provide administrative support to the Office Manager and take care of the daily tasks that keep everyone productive and organised.

It is a busy, varied and active role with plenty of ordering and moving between units. You will work closely with the Facilities Assistant, as the two roles often overlap.
Please note this role requires you to be on site 5 days a week.

• Order office supplies and merchandise, and maintain inventory levels
• Manage regular food orders, including weekly supermarket deliveries, meal deliveries and online orders
• Keep kitchens and fridges across all five units clean, tidy and fully stocked

• Ensure the office premises are clean, organised and presentable
• Assist with coordinating office maintenance and repairs as needed
• Distribute incoming mail and handle outgoing mail and parcels
• Act as a liaison between internal teams, clients and external suppliers

• Assist with managing the office budget, tracking expenses and processing invoices
• Maintain physical and digital files and records so information is easy to find
• Help arrange travel and accommodation for staff when needed

• Support the People team with new starter equipment and day-one set-up
• Assist with planning and running office events and functions
• Provide general support to colleagues and executives, and help with special projects as required
• Follow company policies and procedures and maintain confidentiality at all times

• Proven experience in an administrative or office support role
• Confident with Google Workspace or equivalent tools
• Flexible and adaptable as priorities change
• Professional, positive and happy to be hands-on
• Able to be on site five days a week and commute to Wallingford reliably

• Salary of up to £35,000
• Private healthcare with Bupa, including a 24/7 medical helpline
• Life insurance and income protection
• Pension with a 5% employer contribution (4%+ employee, with the option of salary exchange)
• Employee Assistance Programme covering mental wellbeing and financial and legal support
• 25 days' holiday
• Full meals provided on site, plus snacks in the office