Executive Assistant - Strategy

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• Great Pay – participation in AAA discretionary annual incentive plan or other incentive plans depending on position.
• 401k Matching – $1 for $1 company match up to 6% of eligible earnings per pay period.
• Medical, Dental, Vision, and wellness program.
• Paid Holidays.
• Paid Time Off – accrue monthly; additional 24 hours per year earmarked for volunteer activities.
• Collaborative Environment – valued contribution to exceptional service for members.
• Free AAA Classic Membership.
• AAA Product Discounts.
• Tuition Reimbursement Program.

Hybrid – requires 3-4 days per week in our Walnut Creek, CA office with time remote.

• Executive Support
  • Provide proactive calendar, travel, and expense management to optimize Officer’s time.
  • Serve as primary point of contact between the Officer and internal/external stakeholders.
  • Prepare high-quality correspondence, meeting materials, and executive-level presentations.
• Operational & Strategic Coordination
  • Support and coordinate division planning cycles, business reviews, and leadership team meetings.
  • Monitor key initiatives, timelines, and deliverables for accountability.
  • Help prioritize and organize complex work streams to align with enterprise goals.
  • Prepare and deliver high-quality reports, presentations, and executive summaries.
• Leadership Enablement
  • Anticipate needs and remove obstacles to maximize Officer’s impact.
  • Support internal communications and assist in drafting messages, updates, and presentations.
  • Maintain confidentiality and discretion with sensitive information.
  • Collaborate across divisions to support internal partnerships.
  • Prepare Officer for meetings by gathering insights, briefing materials, and follow‑ups.
  • Represent executive in internal meetings as needed, track action items and ensure closure.
• Project and Process Oversight
  • Partner with internal teams to manage special projects from concept through execution.
  • Implement tools, templates, or processes to improve team efficiency and alignment.
  • Track budgets, vendor relationships, and key operational metrics as needed.

• Proven ability to manage strategic and administrative functions in a high‑velocity setting.
• Strong organizational, project management, and problem‑solving skills.
• Excellent verbal and written communication skills.
• High proficiency in Microsoft Office, Google Suite, and collaboration tools.
• Ability to work independently and thrive within a collaborative EA team.
• Strong business acumen and professional presence.

• A solutions‑focused mindset and ability to navigate ambiguity.
• An eye for detail paired with the ability to see the bigger picture.
• A genuine desire to make others more effective and successful.
• Presence, polish, and confidence to represent your Officer at all levels.

• High School diploma or GED.
• 5–8 years of progressive executive support, significant direct C‑suite or senior leadership support.
• Expertise in complex domestic and international travel arrangements.
• Accurate management of executive expense reports.
• Primary liaison experience with internal/external stakeholders.
• Strong written and verbal communication; ability to draft high‑level correspondence.
• Experience in planning and facilitating high‑stakes meetings.
• Proactive problem‑solving aptitude.
• Discretion and confidentiality with sensitive information.
• Advanced proficiency in Microsoft Office suite and Google Suite.

• Bachelor’s degree.
• Executive Assistant certification or Project Management certification.
• Experience in fast‑paced, global company environments managing executive budgets or departmental finances.

• Office environment sitting at a desk or computer workstation for extended periods.
• Use of personal computer approximately 50–80% of time.
• Hybrid with minimum 3 days in office; occasional travel for on‑site meetings.

Compensation Range:
Min: $89,744 – Mid: $112,180 – Max: $134,617.