Front Desk Coordinator Walnut Creek, CA | Robert Half

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily front-of-office operations in Walnut Creek, California. This long-term contract position is ideal for someone who enjoys creating a welcoming environment, handling communications efficiently, and providing dependable administrative support. The role requires strong customer service skills, comfort managing a busy reception area, and confidence using standard office software to keep information organized and accessible.

Front Desk Coordinator Responsibilities:

• Welcome visitors, clients, and staff with a detail-oriented and service-oriented approach while maintaining an organized reception area.

• Manage a multi-line phone system by answering incoming calls promptly, directing inquiries to the appropriate contacts, and taking accurate messages when needed.

• Provide concierge-style assistance by responding to general questions, helping guests navigate the office, and supporting a positive on-site experience.

• Receive, sort, and distribute incoming mail and deliveries to ensure timely routing across the office.

• Monitor front desk activity and support day-to-day administrative tasks that help office operations run smoothly.

• Use Microsoft Outlook to coordinate communication, manage calendars, and track important updates related to front desk activities.

• Maintain spreadsheets and records in Microsoft Excel to support reporting, scheduling, or other administrative needs.

• Deliver attentive customer service in person and over the phone while resolving routine issues with efficiency and care.

If you are interested in this Front Desk Coordinator position, please apply today!