Executive Assistant

The Executive Assistant provides high-level support to the CEO, CFO, Chairman, and Board of Directors. This role manages complex scheduling, Board and Committee meetings, executive travel, events, and day-to-day administrative needs with a high degree of professionalism, discretion, and attention to detail.

This individual is also a collaborative member of the broader Executive Assistant team, with a strong emphasis on partnering with EAs in the Walnut Creek office. The successful candidate is flexible, hands-on, and willing to step in wherever needed—from confidential Board and executive matters to everyday office and administrative support. This position has a five day a week in office expectation.

• Provide high-level administrative support to the CEO, CFO, Chairman, and Board members.
• Manage complex and frequently changing calendars, priorities, and meeting schedules.
• Coordinate executive travel, itineraries, accommodations, and transportation.
• Handle confidential and sensitive information with discretion and sound judgment.
• Anticipate needs and proactively resolve scheduling and logistical issues.

• Coordinate Board and Board Committee meetings, including annual calendars, scheduling, meeting logistics, accommodations, meals, transportation, and technology.
• Coordinate preparation and distribution of Board and Committee materials.
• Track deadlines, deliverables, and follow‑up activities and provide on‑site meeting support as needed.

• Plan and execute executive, Board, leadership, and company meetings and events.
• Coordinate venues, catering, transportation, accommodations, vendors, and other event details.
• Ensure a professional and seamless experience for executives, Board members, and guests.
• Work collaboratively with Executive Assistants across the organization, particularly the EA team in the Walnut Creek office.
• Provide backup and coverage for other EAs and assist with shared priorities, events, and special projects.
• Communicate proactively and share information to ensure seamless executive and office support.
• Support administrative needs at all levels, including office management and day‑to‑day operational needs.
• Contribute to a positive, organized, welcoming, and professional Walnut Creek office environment.

• Prepare correspondence, presentations, agendas, and meeting materials.
• Process expenses, invoices, and other administrative documentation.
• Maintain organized records, calendars, and contact information.
• Assist with special projects and other responsibilities as needed.

• Significant experience supporting C‑suite executives, senior leadership, and/or Boards of Directors.
• Strong experience managing complex calendars, executive travel, meetings, and events.
• Board and Board Committee meeting experience preferred.
• Exceptional organizational skills and ability to manage multiple priorities in a fast‑paced environment.
• Excellent communication, interpersonal, and problem‑solving skills.
• High degree of professionalism, discretion, confidentiality, and sound judgment.
• Strong team player who is collaborative, flexible, proactive, and willing to pitch in wherever needed.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.

The ideal candidate is proactive, polished, highly organized, resourceful, collaborative, flexible, and hands‑on
. They are equally comfortable coordinating a complex Board meeting, managing a rapidly changing executive calendar, supporting another EA, or helping with the everyday details that keep the Walnut Creek office running smoothly.

• This position pays $90,000 - $110K annually