Legal Secretary – Insurance Defense -Civil Litigation

Legal Secretary – Insurance Defense
-Civil Litigation Base pay range

$75,000.00/yr - $92,000.00/yr

A well-established law firm is seeking an experienced Legal Secretary to support attorneys handling Insurance Defense and California Civil Litigation matters
. This role requires a highly organized professional with strong litigation support experience, excellent calendaring skills, and a thorough understanding of court procedures.

• Maintain attorney calendars, tickler systems, and litigation deadlines
• Schedule court appearances, depositions, meetings, expert witnesses, and co-counsel
• Review, re-index, and route incoming correspondence and documents in OnBase for attorney action and calendaring
• Draft and prepare legal correspondence, memoranda, and litigation-related documentation
• Communicate with clients to obtain requested information on behalf of attorneys
• Maintain and organize electronic confidential legal files, ensuring accurate documentation of case activity
• Prepare and file discovery, pre-trial, and trial documents in compliance with court requirements
• Manage calendaring and tracking of discovery initiated by plaintiffs and defendants
• Transcribe legal dictation related to litigation matters
• Answer, screen, and route incoming phone calls professionally
• Provide backup support to other legal secretaries as needed
• Maintain current knowledge of California court rules and procedures
• Participate in departmental initiatives and firm-wide projects
• Perform additional administrative and legal support tasks as assigned

• High school diploma or GED required
• 7+ years of legal secretarial experience supporting defense litigation
• 3+ years of recent California Civil Litigation experience
• Direct experience supporting Insurance Defense attorneys strongly required
• Trial preparation experience is required
• Strong organizational, time management, and communication skills
• Thorough knowledge of court procedures, filing requirements, and litigation deadlines
• Ability to work independently with minimal supervision
• Proficient in Microsoft Word and legal case management systems
• Typing speed of 70+ WPM

• Medical, dental, and vision insurance
• Life insurance, AD&D, and long-term disability (LTD)
• 401(k) with employer match
• Paid time off (PTO) plus separate sick time
• Paid holidays