Administrative Coordinator, Field Center

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Administrative Coordinator, Field Center

Administrative Coordinator

The Administrative Coordinator provides administrative support to the Field Center for Children’s Policy, Practice & Research, a collaboration of the Schools of Social Policy & Practice, Law, Medicine, and Nursing, and the Children’s Hospital of Philadelphia, focused on improvement of the child welfare system. Responsibilities include primary support for Field Center events including professional conferences, training and symposia, publishing and distributing the Field Center’s newsletter(s) and podcasts, maintaining website, providing assistance in fundraising efforts, supporting the Center research, taking and distributing minutes, and supporting the center staff, students, faculty and board.

Position is contingent on availability of allocated funds.

All SP2 staff are required to participate in convocation and graduation ceremonies as needed.

• Coordinate and plan logistics of Field Center events, and activities including conferences, fundraising events, symposia, board meetings and new activities as they arise, including serving in the role of Conference Manager for the Field Center’s professional conferences, training and symposia.
• The Administrative Coordinator will coordinate Field Center communications, including publishing newsletter, maintaining websites and podcast platforms, developing and maintaining mailing lists for specific subgroups and topics within child welfare, taking and distributing minutes for various Field Center meetings and projects, and process mailings.
• Provide administrative support for projects and initiatives including scheduling and organizing meetings and calls with external colleagues and partners on various Field Center projects, designing and producing materials, tracking expenses, processing honoraria and research subject payments, inputting data and coordinating documentation for ongoing Field Center grants as needed.
• Coordinate functioning of office, including maintaining supplies, purchasing office and program supplies and food for meetings and center activities via Pro Card, processing payments, scheduling and staffing Field Center and School of Social Policy and Practice meetings and conference calls, identifying and working with vendors.
• Provide primary administrative support for Managing Faculty Director including scheduling meetings with external contacts, serving as the first point of contact for inquiries to the Field Center, triaging media.
• Provides administrative support to all center staff in fundraising and grant writing efforts through the assistance with preparation of appeal letter mailings, data tracking, and facilitation…