School Administrative Assistant

APPLICANTS MUST PROVIDE ALL REQUIRED DOCUMENTS WITH A COMPLETED APPLICATION TO BE CONSIDERED

* INCOMPLETE APPLICATION PACKETS WILL NOT BE CONSIDERED

(Refer to the Job Experience and Education below for details)

Start date of March 16, 2026

We have 1 opening for an 8-hour, 10.5‑month employee at Maple Hill Elementary School. The work hours for this position are 7:00 a.m. to 3:30 p.m., Monday through Friday.

Under the direction of the Principal, perform a wide variety of clerical and secretarial duties to coordinate the elementary and middle school office activities and assist the Principal in administrative tasks; perform public relations and communications services for the Principal; and to do other related work as required. Incumbents in this classification provide clerical support to an elementary or middle school Principal;

and provide students, staff and the public with information through the performance of a wide variety of secretarial services, which directly supports learning.

• Coordinates the overall school and office activities and assists the Principal in administrative tasks
• Greets and receives public, parents, students, vendors, etc. to respond to their inquiries and to direct them to appropriate personnel
• Serves as a personal secretary to the principal and school/office management organizer to administration and staff
• Acts as an administrative liaison to staff, parents, students, and the community
• Prepares drafts and distributes correspondence and written materials to document activities and convey information
• Schedules conferences, appointments and meetings to disseminate information to appropriate parties; calendars events, meetings and extra‑curricular activities
• Acts as site administrator for risk management, injuries, and accident reports for the Workers’ Compensation program
• Receives, opens, prioritizes and distributes mail
• Provides administrative assistance by receiving and responding to inquiries over the telephone or in person from parents, staff, District staff, students or the general public
• May assist in health office with first aid and dispensing of medication as needed in accordance with District policies and regulations
• Collects, compiles, organizes, and records a variety of data related to enrollment, attendance, personnel, payroll, budget, and student activities; prepares and maintains related logs and records and reports
• Prepares time sheets, sub‑billing for classified and certificated employees
• Refers specific communications or correspondence to appropriate staff members for the gathering of data for the administrator’s review
• Assists in orienting substitute personnel, providing keys, and instructional materials
• Oversees the registration, enrollment, release or transfer of students
• Initiates follow‑up activities to ensure that the operational time lines are met
• Independently, or in accordance with general instructions, composes correspondence concerning a wide range of subjects requiring a thorough knowledge of policies, regulations, and operational procedures
• Reviews the grammar, punctuation, and formatting of outgoing correspondence and other materials and ensures consistency with District policies, regulations, and operational procedures
• Schedules and organizes the clerical functions of the office personnel, morning supervisors, noon aides, and office to which assigned
• Acts as site administrator of multiple software (e.g., Google calendar, My Portal, AESOP, School Website, Marquee, etc.)
• Oversees and maintains the site District Volunteer Program
• Maintains accurate and current student emergency release information and oversees the release of students to authorized persons
• Requisition s, orders and maintains an adequate inventory of supplies and instructional materials (e.g., warehouse and buyout orders, shared school‑wide supplies, software, computers, furniture, consultant agreements, conferences, field trips, etc.)
• Receives and checks in school deliveries; tracks deliveries to appropriate staff member
• Prepares Board agenda items
• Assists with budget planning and expenditure control; maintains budgets through Escape and at‑a‑glance spreadsheets for…