School office manager

We are currently recruiting on behalf of a welcoming and well-established primary school in Walsall for an experienced School Office Manager. This is an excellent opportunity for a dedicated and organised professional looking to secure a long-term position within a busy school environment.

The successful candidate will initially join the school on a temporary basis with the opportunity to secure a permanent contract following a successful period.

The school is seeking an individual with previous school administration experience who can confidently oversee the smooth operation of the office, provide support to senior leaders, and act as a key point of contact for staff, parents, visitors, and external agencies.

Main Duties
Manage the day-to-day running of the school office.
Supervise and support administrative and reception staff where required.
Act as the first point of contact for parents, visitors, and external professionals.
Maintain accurate pupil and staff records using school management systems.
Coordinate admissions, attendance monitoring, and pupil data processes.
Prepare reports and documentation for the Senior Leadership Team.
Support school finance administration, including purchase orders and invoicing.
Manage office systems, procedures, and filing processes.
Handle correspondence, telephone enquiries, and school communications.
Assist with HR administration and recruitment documentation.
Ensure GDPR, safeguarding, and confidentiality procedures are adhered to at all times.
Organise meetings, schedules, and administrative support for school events.
Essential Requirements
Previous experience working within a school office environment.
Experience in a School Office Manager, Senior Administrator, School Administrator, or similar role.
Strong working knowledge of ARBOR, SIMS, and BROMCOM.
Excellent communication and interpersonal skills.
Ability to prioritise workloads and meet deadlines.
Strong IT skills, including Microsoft Word, Excel, Outlook, and Teams.
Understanding of school safeguarding procedures and data protection requirements.
Ability to work effectively both independently and as part of a team.
Desirable
Experience supporting school finance functions.
Experience managing attendance and admissions processes.
Business Administration or relevant administration qualifications.
Previous experience supporting school leadership teams.

The Ideal Candidate

The school is looking for a professional, reliable, and proactive individual who thrives in a fast-paced environment. You will be confident dealing with a variety of administrative responsibilities and capable of maintaining high standards of accuracy and organisation throughout the school office.

Additional Information
This is a temporary to permanent opportunity.
No training will be provided. Applicants must have previous school-based experience and be able to undertake the role immediately.
An Enhanced DBS on the Update Service is desirable.
Candidates who do not currently hold an Enhanced DBS certificate will be required to obtain and pay for their own Enhanced DBS check.
All appointments are subject to satisfactory references and compliance checks.
The school is committed to safeguarding and promoting the welfare of children and young people. Successful applicants will be expected to share this commitment.

If you have the relevant school office management experience and are looking for your next opportunity within a primary school in Walsall, we would welcome your application.

Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks