School office manager

Overview

We are recruiting on behalf of a welcoming and well‑established primary school in Walsall for an experienced School Office Manager. This is an excellent opportunity for a dedicated and organised professional looking to secure a long‑term position within a busy school environment. The successful candidate will initially join the school on a temporary basis with the opportunity to secure a permanent contract following a successful period.

• Manage the day‑to‑day running of the school office.
• Supervise and support administrative and reception staff where required.
• Act as the first point of contact for parents, visitors, and external professionals.
• Maintain accurate pupil and staff records using school management systems.
• Coordinate admissions, attendance monitoring, and pupil data processes.
• Prepare reports and documentation for the Senior Leadership Team.
• Support school finance administration, including purchase orders and invoicing.
• Manage office systems, procedures, and filing processes.
• Handle correspondence, telephone enquiries, and school communications.
• Assist with HR administration and recruitment documentation.
• Ensure GDPR, safeguarding, and confidentiality procedures are adhered to at all times.
• Organise meetings, schedules, and administrative support for school events.

• Previous experience working within a school office environment.
• Experience in a School Office Manager, Senior Administrator, School Administrator, or similar role.
• Strong working knowledge of ARBOR, SIMS, and BROMCOM.
• Excellent communication and interpersonal skills.
• Ability to prioritise workloads and meet deadlines.
• Strong IT skills, including Microsoft Word, Excel, Outlook, and Teams.
• Understanding of school safeguarding procedures and data protection requirements.
• Ability to work effectively both independently and as part of a team.

• Experience supporting school finance functions.
• Experience managing attendance and admissions processes.
• Business Administration or relevant administration qualifications.
• Previous experience supporting school leadership teams.

The school is looking for a professional, reliable, and proactive individual who thrives in a fast‑paced environment. The ideal candidate will be confident dealing with a variety of administrative responsibilities and capable of maintaining high standards of accuracy and organisation throughout the school office.

• This is a temporary to permanent opportunity.
• No training will be provided.
• Applicants must have previous school‑based experience and be able to undertake the role immediately.
• An Enhanced DBS on the Update Service is desirable. Candidates who do not currently hold an Enhanced DBS certificate will be required to obtain and pay for their own Enhanced DBS check.
• All appointments are subject to satisfactory references and compliance checks.
• The school is committed to safeguarding and promoting the welfare of children and young people.
• Successful applicants will be expected to share this commitment.