Executive Assistant

Executive Assistant
Salary:

| Company Benefits

Location:

Walsall, West Midlands | Hybrid Contract: Permanent | Full-Time | 37 hours per week

We're looking for a highly organised and proactive Executive Assistant to provide exceptional support to our Managing Director and Senior Leadership Team. This is a fast-paced, high-profile role where you'll act as a trusted partner, helping to ensure executive priorities are delivered effectively while maintaining the smooth running of day-to-day operations.

You’ll be at the heart of the business, managing complex schedules, coordinating communications, preparing key leadership and board documentation, and anticipating challenges before they arise. This is an excellent opportunity for an experienced Executive Assistant who thrives in a dynamic environment and enjoys working closely with senior stakeholders.

• Managing and optimising a complex and ever-changing diary, ensuring priorities are effectively balanced.
• Anticipating potential scheduling conflicts and proactively finding solutions.
• Monitoring and managing the MD's inbox, highlighting urgent matters and tracking actions.
• Coordinating correspondence, paperwork and key business information.
• Acting as a trusted strategic partner, understanding business priorities and supporting delivery.

• Coordinating agendas and documentation for monthly Senior Leadership Team meetings.
• Managing deadlines for contributions and ensuring actions are completed on time.
• Taking accurate minutes and tracking follow-up actions.
• Supporting the preparation and collation of monthly Group Board papers.

• Managing expenses and supporting reconciliation of company credit card transactions.
• Authorising financial transactions in line with internal controls and governance processes.
• Coordinating travel and accommodation arrangements.
• Supporting a range of business projects and initiatives.
• Planning and delivering colleague, client and investor engagement events.
• Organising venues, refreshments and event logistics.

• Working with HR and IT colleagues to support the onboarding of senior hires.
• Ensuring appropriate equipment, systems access and authority levels are in place for new starters.

We're looking for someone who is professional, adaptable and confident working with senior leaders, with the ability to remain calm under pressure and manage competing priorities.

• Previous experience supporting senior executives or C-Suite leaders in an Executive Assistant/Personal Assistant capacity.
• Experience handling highly confidential and sensitive information with absolute discretion.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Outstanding attention to detail and accuracy.
• Advanced knowledge of Microsoft Office 365, including Outlook, Teams, SharePoint and PowerPoint.
• Excellent written and verbal communication skills.
• Strong relationship-building skills with stakeholders at all levels.
• Ability to work independently, exercise sound judgement and make practical decisions.
• Proactive, flexible and solutions-focused approach.
• Experience supporting executives who operate across multiple time zones.
• Experience using Adobe Acrobat Pro and related software.
• Previous experience supporting leadership reporting and board governance activities.

• Family-Friendly Leave: Enhanced Maternity, Adoption, Paternity & Shared Parental Leave, Fertility Support, and up to 5 paid Carer’s Days
• Financial & Life Assurance: Company Pension Scheme with salary sacrifice options
• Health & Wellbeing: Employee Assistance Programme and 24/7 Virtual GP…