Office Administrator

Office Administrator

We are recruiting for an Office Administrator to join a well-established organisation based in Walsall. They are based in the centre with no parking. There is an NCP with favourable rates close to the office.

As the Office Administrator, you will be responsible for:

Answer the telephone promptly, courteously and in a proper manner, recording visitors to the office and via telephone.
Deal with incoming and outgoing post.
Management of booking interview rooms.
Management of incoming and outgoing post to the office.
Provision of holiday cover for reception at Aldridge branch.
Manage and accurately record files for archiving, of archiving of files, on the Case management system, liaising with offsite storage company for collection of files using the offsite portal and retrieval of files when requested.
Stationery and office supplies control.
Recording of special deliveries and incoming cheques for the office.
Franking of outgoing mail and ensuring the franking machine is topped up.
Removal of confidential waste.
Management of petty cash and reconciliation.
Assisting with weekly Health and Safety test of office fire alarms.
Running ad-hoc errands when requested.
Management of petty cash requests and recording there of, reconciliation of petty cash tin.
When required assisting the billing team department.

The successful Office Administrator will have the following related skills / experience:

Proven office experience.
Friendly outgoing personality
Team player.
Excellent customer service skills
Conscientious, reliable an the ability to use initiative
Have strong administration and IT skills
Be highly organised with excellent attention to detail
Have a proactive and flexible approach to work
Be comfortable working in a busy, varied environment