Attendance Officer

Reporting to:
Assistant Headteacher/Attendance Manager
Responsible for:
Work collaboratively with the Attendance and pastoral teams to monitor and manage student attendance and absence, ensuring timely follow‑up, accurate record‑keeping, and appropriate support for students. We are seeking a detail‑oriented and proactive Attendance Officer to join our team. The successful candidate will oversee the day‑to‑day absence management of students, support the Attendance Manager, and contribute to improving overall academy attendance.

At Shire Oak Academy, we are on an ambitious journey of improvement and growth. We are seeking a committed professional who recognises the vital link between attendance, safeguarding, and student achievement, and who is ready to play a key role in ensuring every student is present, engaged, and able to succeed. From day one, you will work closely with our Student Support Manager, pastoral teams, and Senior Leadership Team to monitor attendance, track absence data, and implement timely, supportive interventions.

You will build positive relationships with students, families, and external agencies, using a collaborative and proactive approach to promote excellent attendance and address concerns early.

• Oversee the first‑day response process to ensure all unexplained absences are identified and followed up swiftly, in line with safeguarding and statutory requirements.
• Ensure the accuracy, integrity, and compliance of all Academy registers, maintaining high standards of data management.
• Implement and monitor attendance communications with families, using a consistent and supportive approach that reflects the Academy's Attendance Policy.
• Analyse attendance data to identify trends, vulnerable groups, and patterns of concern, and coordinate timely, targeted interventions.
• Play a proactive role in reducing persistent and severe absence, contributing to whole‑school attendance improvement strategies.
• Work collaboratively with pastoral leaders, safeguarding teams, and external partners, including the Education Welfare Officer, to remove barriers to attendance and support positive engagement.
• Support the development and implementation of attendance initiatives, campaigns, and systems that promote a culture of high expectations and regular attendance.

• Monitor Academy registration systems are developed and correctly administered and report on the quality of the registers.
• Share relevant data with the attendance team as requested.
• Be the first contact for all attendance issues in the Academy.
• Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality, and data protection. Report all concerns to the appropriate person.
• Attend and participate in meetings as required.
• Contribute to the overall ethos/work/aims of the Academy.
• Participate in training, other learning activities and performance development as required.
• Support the operation of student 'late gate' and late detentions.
• Any other duties commensurate with the duties/responsibilities/grade of the post.

• Ensure all registers are completed timely and accurately.
• Monitor the input of lates and absences.
• Maintain and update attendance records to ensure accuracy in accordance with information received from parents, pastoral team and tutor teams.
• Identify poor attenders and advise the Attendance Manager of students needing intervention.
• Generate weekly attendance reports for tutors and pastoral team.

• Be available to staff and parents/carers for home visits to individual students.
• Provide regular updates for staff, for example Assistant Headteacher, Pastoral Team and Form Tutors, on student attendance with targets and strategies for improvement.
• liaise with Education Welfare and other support services to improve attendance rates.
• Prepare and administer fixed penalty notices.
• Prepare and follow up on referral forms to education welfare officers.

• Chase…