Purchase Ledger Clerk

Your new company

Hays are working with one of the largest civil engineering specialists in the UK. They are looking to welcome an Purchase Ledger clerk to their finance team on a permanent basis.
Your new role
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

• Sorting post, dealing with exceptions and any urgent requests and queries, particularly on stop accounts.
• Register Purchase Ledger and Subcontract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
• Overhead invoices registered and forwarded for authorisation.
• Query resolution monitoring and control.
• Supplier reconciliation (preferably in excel format) to be performed in line with KPI’s.
• Chase any missing invoices or credits with vendor and request a copy.
• Accounts Payable Journals – to correct errors etc.
• Direct Debits – Reconcile account, process documents & match against payments taken directly from our bank account.
• Ensuring the supplier email address recorded in the system is up to date and correct.
• Select suppliers for weekly payments (from list provided), check and authorise payment proposal list, when authorised by the Manager, execute for payment and pass to Treasury.
• Providing remittance information to vendors as and when required.
• In time – to be able to cover for colleagues in their absence, e.g. subcontract ledger (Certifications), cash postings, and Sales Ledger invoices and valuations – skills dependant.

• Strong IT skills including MS Office (Excel, Word)
• Strong verbal and written communication skills
• Ability to produce accurate, relevant information in a timely manner
• Work well with other colleagues
• Proactive in problem solving
• Adapts well working on their own or in a team environment
• The ability to work under pressure and to deadlines is required

• 5% Company pension contribution
• Life Assurance
• Private Medical
• Company Profit Share Scheme
• Career Development and ongoing training
• Staff Referral Scheme
• 25 days annual leave with additional loyalty days (Full-Time equivalent)
• Volunteering Scheme
• Environmental and Social Value initiatives