Accounts Payable Sr Specialist

Evolv is looking for an experienced Accounts Payable Sr. Specialist to support our financial operations. The Accounts Payable Sr. Specialist will be a key member of an AP team that's responsible for the accounts payable operations, ensuring all payment obligations are paid in an accurate and timely manner. You will be responsible for processing invoices, reconciling accounts payable transactions, resolving payment issues, improving procedures, and assisting with monthly close activities and audits.

Evolv's mission is to help make places safer for people to live, work, learn, and play. We aim to help organizations detect potential threats, mitigate risk, and enhance safety using AI-powered security solutions with robust insights.

Your experience with and focus on accounting best practices and compliance, combined with your team-orientation and commitment to collaboration will be essential in the future success of Evolv and our mission!

Evolv is looking for an experienced Accounts Payable Sr. Specialist to support our financial operations. The Accounts Payable Sr. Specialist will be a key member of an AP team that's responsible for the accounts payable operations, ensuring all payment obligations are paid in an accurate and timely manner. You will be responsible for processing invoices, reconciling accounts payable transactions, resolving payment issues, improving procedures, and assisting with monthly close activities and audits.

Evolv's mission is to help make places safer for people to live, work, learn, and play. We aim to help organizations detect potential threats, mitigate risk, and enhance safety using AI-powered security solutions with robust insights.

Your experience with and focus on accounting best practices and compliance, combined with your team-orientation and commitment to collaboration will be essential in the future success of Evolv and our mission!

In the first 30 days, you will:

• Understand the organizational structure and your responsibilities within Evolv.
• Build relationships within the Accounting team and key external and internal partners.
• Gain an understanding of Evolv's accounting policies and procedures, processes, systems (Net Suite, ZIP, Expensify, Blackline), and internal controls.

Within 3 months, you will:

• Manage the full-cycle accounts payable process, ensuring accuracy and adherence to company policies and deadlines.
• Assume responsibility for managing the AP email and ZIP system inbox.
• Ensure timely and accurate processing of invoices.
• Review and verify employee expense reports for accuracy, completeness, and compliance with company policies, ensuring expenses are coded correctly, communicating with employees to resolve discrepancies, and process approved expense reports for timely payment.
• Assume month-end close responsibilities.
• Help with Ad Hoc projects.
• Understand Evolv's controls and ensure timely completion of Sarbanes-Oxley (SOX) controls.
• Have an understanding of how roles and responsibilities are divided amongst the accounting team.

By the end of the first year, you will:

• Oversee the complete cycle of accounts payable operations.
• Assess current accounts payable practices and procedures and make recommendations for process improvements, as necessary.
• Effectively resolve vendor discrepancies and maintain strong vendor relationships.
• Contribute to the month-end closing procedures by accurately reconciling accounts and preparing relevant reports, all while adhering to company policies and deadlines.

• Manage vendor relationships, resolve payment inquiries including payment disputes, and statement reconciliations.
• Ensure accurate and timely execution of transactions for PO and Non-PO invoicing while partnering closely with staff to enhance and execute problem resolution.
• Work closely with the procurement team to ensure accurate GL coding on PO's and rectify other PO discrepancies.
• Knowledgeable of end-to-end processing requirements for processing invoices.
• Work with internal stakeholders as needed to manage problem resolution, documentation, authorization, and expedited payments.
• Manage and prepare the 1099 reporting process.
• Ensure accounting tasks are completed in a timely and accurate manner.
• Assist in monthly close activities and audits.
• Review and approve travel and expense reports, interacting positively with traveling employees at all levels of the company.
• Research and resolve problems with invoices by responding to vendor e-mail and phone inquiries in a timely and professional manner.

This role reports to the Sr. Accounting Manager on the Accounting team. The team is a group of professionals committed to compliance and best practices, trust, collaboration, and…